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Indian Health Service The Federal Health Program for American Indians and Alaska Natives

Division of Grants Management
Billing Code: 4165-16

DEPARTMENT OF HEALTH AND HUMAN SERVICES
INDIAN HEALTH SERVICE
TRIBAL SELF-GOVERNANCE PROGRAM
NEGOTIATION COOPERATIVE AGREEMENTNew Funding Cycle for Fiscal Year 2007
Funding Opportunity Number: HHS-2007-IHS-TSGP-0002
CFDA Number: 93.210

Key Dates: Applications Due - November 24, 2006
Objective Review Committee to Evaluate Applications - December 7-8, 2006

Anticipated Project Start Date - January 15, 2007


I. Funding Opportunity Description
The purpose of the program is to award cooperative agreements that provide negotiation resources to Tribes interested in participating in the Tribal Self-Governance Program (TSGP) as authorized by Title V, Tribal Self-Governance Amendments of 2000 of the Indian Self-Determination and Education Assistance Act of Public Law (Pub. L.) 93-638, as amended. There is limited competition under this announcement because the authorizing legislation, Pub. L. 106-260, Title V, restricts eligibility to Tribes that meet specific criteria. (Refer to Section III. (1.) (A.), ELIGIBLE APPLICANTS in this announcement.) The TSGP is designed to promote self-determination by allowing Tribes to assume more control of Indian Health Service (IHS) programs and services through compacts negotiated with the IHS. The Negotiation Cooperative Agreement provides Tribes with funds to help cover the expenses involved in preparing for and negotiating with the IHS and assists eligible Indian Tribes to prepare for Compacts and Funding Agreements (FAs) with an effective date of January 15, 2007.

The Negotiation Cooperative Agreement provides resources to assist Indian Tribes to conduct negotiation activities that include but are not limited to:
1. Determine what programs, services, functions, and activities (PSFA’s) will be negotiated.
2. Identification of Tribal shares that will be included in the FA.
3. Development of the terms and conditions that will be set forth in a Compact and Funding Agreement (FA).
The award of a Negotiation Cooperative Agreement is not required as a prerequisite to enter the TSGP. Indian Tribes that have completed comparable health planning activities in previous years using Tribal resources but have not received a Tribal self-governance planning award are also eligible to apply.

II. Award Information
TYPE OF AWARD: Cooperative Agreement.
ESTIMATED FUNDS AVAILABLE: The total amount identified for Fiscal Year (FY) 2007 is $240,000 for approximately twelve (12) Tribes to enter the TSGP negotiation process.
ANTICIPATED NUMBER OF AWARDS: The estimated number of awards to be funded is approximately 12.
PROJECT PERIOD: 12 months.
AWARD AMOUNT: $20,000 per year.
PROGRAMMATIC INVOLVEMENT: IHS TSGP funds will be awarded as cooperative agreements and will have substantial programmatic involvement to establish a process through which Tribes can effectively approach the IHS to identify Programs, Services, Functions and Activities (PSFA’s) and associated funding that could be incorporated into their programs.

The IHS roles and responsibilities will include:

  • Providing a description of PSFA’s and associated funding at all levels, including funding formulas and methodologies related to determining Tribal shares.
  • Identification of IHS staff that will consult with applicants on methods currently used to manage and deliver health care.
  • Provide applicants with statutes, regulations and policies that provide authority for administering IHS programs, including contract support costs criteria for new or expanded programs.

    The Grantee roles and responsibilities are essential to the overall success of the project. Therefore the grantee must:

  • Determine the PSFA’s and associated funding the Tribe may elect to assume.
  • Prepare to discuss each PSFA in comparison to the current level of services provided, so that an informed decision can be made on new programs assumption.
  • Develop a compact and FA to submit to the Agency Lead Negotiator prior to negotiations.


    III. Eligibility Information
    1. Eligible Applicants
    To be eligible for a negotiation cooperative agreement under this announcement, an applicant must meet all of the following criteria:
    A. Be a Federally-recognized Tribe as defined in Title V, Pub. L. 106-260, Tribal Self-Governance Amendments of 2000, of the Indian Self-Determination and Education Assistance Act (the Act), Pub. L. 93-638, as amended. However, Alaska Native Villages or Alaska Native Village Corporations, who are located within the area served by an Alaska Native regional health entity already participating in compact status, are not eligible (Pub. L. 106-260, Title V, Section 12(a)(2) (b)). Those Tribes not represented by a self-governance Tribal consortium compact, within their area, may still be considered to participate in the TSGP.

    2. Cost Sharing or Matching Funds
    The Self-Governance Negotiation Cooperative Agreement Announcement does not require matching funds or cost sharing to participate in the competitive grant process.

    3. Other Requirements
    The following documentation is required (if applicable):
    A. This program is described at 93.210 in the Catalog of Federal Domestic Assistance.
    B. Request participation in self-governance by resolution by the governing body of the Indian Tribe. An Indian Tribe that is proposing a cooperative agreement affecting another Indian Tribe must include resolutions from all affected Tribes to be served.

    C. Tribal Resolution - A resolution of the Indian Tribe served by the project must accompany the application submission. For Tribal Consortia applying for a Negotiation Cooperative Agreement, individual Tribal Council Resolutions from all individual Tribes whose PSFAs will be compacted must be submitted.

    Draft resolutions are acceptable in lieu of an official resolution during the review process. However, an official signed Tribal resolution must be received by the Office of Tribal Self-Governance (OTSG), Attn: Jolene Aguilar, 801 Thompson Avenue, Suite 240, Rockville, MD 20852, before the Objective Review (December 6, 2006). If an official signed resolution is not submitted by December 6, 2006, the application will be considered incomplete and will be returned as unresponsive.
    *It is highly recommended that the Tribal resolution be sent by Federal Express for proof of receipt.
    D. Demonstrate, for three FY’s, financial stability and financial management capability, which is defined as no uncorrected significant and material audit exceptions in the required annual audit of the Indian Tribe’s self-determination contracts or self-governance funding agreements with any Federal agency.
    E. Grantees are required to submit a current version of the organization’s audit report. Audit reports can be lengthy; therefore, the applicants may submit them separately via regular mail by the due date (November 16, 2006). If the grantee determines that the audit reports are not lengthy, the applicants may scan the documents and attach them to the electronic application. Applicants must submit two copies of the audits that reflect three previous fiscal years under separate cover directly to the Office of Tribal Self-Governance, Attn: Kevin C. Quinn, 801 Thompson Avenue, Suite 240, Rockville, MD 20852, referencing the Funding Opportunity Number, HHS-2007-IHS-TSGP-0002, as prescribed by Pub. L. 98-502, the Single Audit Act, as amended (see OMB Circular A-133, revised June 24, 1997, Audits of States, Local Governments, and Non-Profit Organizations). If this documentation is not submitted by the due date, the application will be considered as unresponsive and will not be considered. Applicants must include the grant tracking number assigned to their electronic submission by Grants.gov and the date submitted via Grants.gov in their cover letter transmitting the required audits for the previous three fiscal years.

    IV. Application and Submission Information
    1. Application package and detailed instructions for this announcement can be found on Grants.gov (www.grants.gov) or at: http://www.ihs.gov/NonMedicalPrograms/gogp/gogp_funding.asp

    Information regarding the electronic application process may be directed to Michelle G. Bulls, at (301) 443-6528 or via email at michelle.bulls@ihs.gov.

    2. Content and Form of Application Submission:
    A. All applications should:

  • Be single spaced.
  • Be typewritten.
  • Have consecutively numbered pages.
  • Use black type not smaller than 12 characters per one inch.
  • Be printed on one side only of standard size 8-l/2
  • x 11
  • paper.
  • Contain a narrative that does not exceed 7 typed pages that includes the sections listed below. (The 7 page narrative does not include the work plan, standard forms, Tribal resolution(s), table of contents, budget, budget justifications, narratives, and/or other appendix items.)
    Public Policy Requirements: All Federal-wide public policies apply to IHS cooperative agreements with exception of Lobbying and Discrimination. 3. Submission Dates and Times:
    Applications must be submitted on-line by November16, 2006. Late applications not accepted for processing will be returned to the applicant and will not be considered for funding.
    4. Intergovernmental Review:
    This funding opportunity is not subject to Executive Order 12372, “Intergovernmental Review of Federal Programs.” State approval is not required.
    5. Funding Restrictions:
    A. Only one negotiation cooperative agreement will be awarded per applicant.
    B. Each negotiation cooperative agreement shall not exceed $20,000. The available funds are inclusive of direct and indirect costs.
    C. Division of Grants Operations will not acknowledge receipt of applications.

    6. Other Submission Requirements:
    The application must comply with the following:
    A. Table of Contents
    B. Abstract (one page) - Summarizes the project.
    C. Application for Federal Assistance (SF-424, Rev. 09/03)
    D. Narrative (no more than 7 pages) and should include the following:
    (1) Background information on the Tribe.
    (2) Proposed scope of work, objectives, and activities that provide a description of what will be accomplished including a one-page Time Frame Chart.
    E. A line-item budget and narrative justification.
    F. Appendices to include:
    (1) Resumes or position descriptions of key staff.
    (2) Contractors/Consultants resumes or qualifications and scope of work.
    (3) Current Indirect Cost Agreement.
    (4) Organizational Chart (Optional)

    ELECTRONIC TRANSMISSION - The preferred method for receipt of applications is electronic submission through Grants.gov. However, should any technical problems arise regarding the submission, please contact our Grants Policy Staff at (301) 443-6528 at least ten days prior to the application deadline. To submit an application electronically, please use the http://www.Grants.gov apply site. Download a copy of the application package, on the Grants.gov website, complete it offline and then upload and submit the application via the Grants.gov site. You may not e-mail an electronic copy of a cooperative agreement application to us.

    Please note the following:

  • Under the new IHS requirements, paper applications are not the preferred method. However, if you have technical problems submitting your application on-line, and you have contacted the Grants Policy Staff and advised them of the difficulties you are having submitting your application on-line, you may submit a paper application after you have downloaded the application package from Grants.gov, and send it directly to the Division of Grants Operations, 801 Thompson Avenue, TMP 360, Rockville, MD 20852 by the due date, November 16, 2006.
  • When you enter the Grants.gov site, you will find information about submitting an application electronically through the site, as well as the hours of operation. We strongly recommend that you do not wait until the deadline date to begin the application process through Grants.gov.
  • To use Grants.gov, you, as the applicant, must have a DUNS Number and register in the Central Contractor Registry (CCR). You should allow a minimum of 10-15 days to complete CCR registration. See below on how to apply.
  • You must submit all documents electronically, including all information typically included on the SF-424 and all necessary assurances and certifications.
  • Your application must comply with any page limitation requirements described in the program announcement.
  • After you electronically submit your application, you will receive an automatic acknowledgment from Grants.gov that contains a Grants.gov tracking number. The Indian Health Service will retrieve your application from Grants.gov.
  • You may access the electronic application for this program on http://www.Grants.gov.
  • You must search for the downloadable application package by CFDA number.
  • To receive an application package, the applicant must provide the Funding Opportunity Number: HHS-2007-IHS-TSGP-0002.

    E-mail applications will not be accepted under this announcement.

    DUNS NUMBER
    Beginning October 1, 2003, applicants were required to have a Dun and Bradstreet (DUNS) number to apply for a grant or cooperative agreement from the Federal Government. The DUNS number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access <http://www.dunandbradstreet.com> or call 1-866-705-5711. Interested parties may wish to obtain their DUNS number by phone to expedite the process.

    Applications submitted electronically must also be registered with the Central Contractor Registry (CCR). A DUNS number is required before CCR registration can be completed. Many organizations may already have a DUNS number. Please use the number listed above to investigate whether or not your organization has a DUNS number. Registration with the CCR is free of charge.

    Applicants may register by calling 1-888-227-2423. Please review and complete the CCR “Registration Worksheet” located in the appendix of the TSGP Negotiation Cooperative Agreement application kit or on http://www.grants.gov/CCRRegister.

    More detailed information regarding these registration processes can be found at http://www.grants.gov.

    V. Application Review Information
    The instructions for preparing the application narrative also constitute the evaluation criteria for reviewing and scoring the application. Weights assigned to each section are noted in parentheses.

    1. Criteria
    DEMONSTRATION OF PREVIOUS PLANNING ACTIVITIES (30 points)
    Has the Indian Tribe determined the PSFAs to be assumed? Has the Indian Tribe determined it has the administrative infrastructure to support the assumption of the PSFAs? Are the results of what was learned or is being learned during the planning process clearly stated?

    THOROUGHNESS OF APPROACH (25 points)
    Is a specific narrative provided regarding the direction the Indian Tribe plans to take in the TSGP? How will the Tribe demonstrate improved health and services? Are proposed time lines for negotiations indicated?

    PROJECT OUTCOME (25 points)
    What beneficial contributions are expected or anticipated for the Tribe? Is information provided on the services that will be assumed? What improvements will be made to manage the health care system? Are Tribal needs discussed in relation to the proposed programmatic alternatives and outcomes, which will serve the Tribal community?

    ADMINISTRATIVE CAPABILITIES (20 points)
    Does the Indian Tribe clearly demonstrate knowledge and experience in the operation and management of health programs? Is the internal management and administrative infrastructure of the applicant described?

    APPENDIX ITEMS

  • Work plan for proposed objectives.
  • Position descriptions for key staff.
  • Resumes of key staff that reflect current duties.
  • Consultant proposed scope of work (if applicable).
  • Indirect Cost Agreement.
  • Organizational chart (optional).
  • Audits.
    2. Review and Selection Process
    In addition to the above criteria/requirements, applications are considered according to the following:
    A. Application Submission (Application Deadline: November 16, 2006). Applications submitted in advance of or by the deadline and verified by the tracking number will undergo a preliminary review to determine that:
  • The applicant and proposed project type is eligible in accordance with this cooperative agreement announcement.
  • The application is not a duplication of a previously funded project.
  • The application narrative, forms, and materials submitted meet the requirements of the announcement allowing the review panel to undertake an in-depth evaluation; otherwise, it may be returned.
    B. Competitive Review of Eligible Applications (Objective Review:
    December 7-8, 2006). Applications meeting eligibility requirements that are complete, responsive, and conform to this program announcement will be reviewed for merit by the Objective Review Committee (ORC) appointed by the IHS to review and make recommendations on these applications. The review will be conducted in accordance with the IHS Objective Review Guidelines. The technical review process ensures selection of quality projects in a national competition for limited funding. Applications will be evaluated and rated on the basis of the evaluation criteria listed in Section V.1. The criteria are used to evaluate the quality of a proposed project, determine the likelihood of success, and assign a numerical score to each application. The scoring of approved applications will assist the IHS in determining which proposals will be funded if the amount of TSGP funding is not sufficient to support all approved applications. Applications recommended for approval, having a score of 60 or above by the ORC are forwarded to the Division of Grants Operations (DGO) for cost analysis and further recommendation. The program official forwards the approval list to the IHS Director for final review and approval. Applications scoring below 60 points will be disapproved.
    Note: In making final selections, the IHS Director will consider the ranking factor and the status of the applicant’s single audit reports. The comments from the ORC will be advisory only. The IHS Director will make the final decision on awards.

    VI. Award Administration Information
    1. Award Notices
    The Division of Grants Operations (DGO) will not award a cooperative agreement without an approved application that is in conformance with regulatory and policy requirements. When the application is approved for funding, the DGO will prepare a Notice of Award (NOA) with special terms and conditions binding upon the award and refer to all general terms applicable to the award. The NOA, signed by the Grants Management Officer, will serve as the official notification of a cooperative agreement award and will state the amount of Federal funds awarded, the purpose of the cooperative agreement, the terms and conditions of the cooperative agreement award, the effective date of the award, the project period, and the budget period. Any other correspondence announcing to the Project Director that an application was selected is not an authorization to begin performance.

    2. Administrative and National Policy Requirements
    Cooperative agreements are administered in accordance with the following documents:

  • This cooperative agreement announcement.
  • Health and Human Services regulations governing Pub. L. 93-638 grants at 42 CFR 36.101 et seq.
  • 45 CFR Part 92, “Department of Health and Human Services, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Including Indian Tribes.”
  • Public Health Service Grants Policy Statement.
  • Grants Policy Directives.
  • Appropriate Cost Principles: OMB Circular A-87, “State and Local Governments.”
  • OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit Organizations.”
  • Other Applicable OMB Circulars.
    3. Reporting
    A. Progress Report. Program progress reports are required semi-annually. These reports will include a brief comparison of actual accomplishments to the goals established for the period, reasons for slippage (if applicable), and other pertinent information as required. A final report must be submitted within 90 days of expiration of the budget/project period.
    B. Financial Status Report. Semi-annual financial status reports must be submitted within 30 days of the end of the half year. Final financial status reports are due within 90 days of expiration of the budget/project period. Standard Form 269 (long form) will be used for financial reporting.
    Grantees are responsible and accountable for accurate reporting of the Progress Reports and Financial Status Reports which are generally due semi-annually. Financial Status Reports (SF-269) are due 90 days after each budget period and the final SF-269 must be verified from the grantee records on how the value was derived. Grantees are allowed a reasonable period of time in which to submit financial and performance reports.

    Failure to submit required reports within the time allowed may result in suspension or termination of an active cooperative agreement, withholding of additional awards for the project, or other enforcement actions such as withholding of payments or converting to the reimbursement method of payment. Continued failure to submit required reports may result in one or both of the following: (1) the imposition of special award provisions; and (2) the non-funding or non-award of other eligible projects or activities. This applies whether the delinquency is attributable to the failure of the grantee organization or the individual responsible for preparation of the reports.

    VII. Agency Contact(s)
    1. Questions on the programmatic issues may be directed to:
    Jolene Aguilar, Program Specialist or
    Tena Larney, Program Analyst
    Office of Tribal Self-Governance
    Telephone No.: 301-443-7821
    Fax No.: 301-443-1050
    E-mail: Jolene.Aguilar@ihs.gov
    E-mail: Tena.Larney@ihs.gov


    2. Questions on grants management and fiscal matters may be directed to:
    Denise Clark, Grants Management Specialist
    Division of Grants Operations
    Telephone No.: 301-443-5204
    Fax No.: 301-443-9602
    E-mail: Denise.Clark@.ihs.gov

    VIII. Other Information

    The Public Health Service (PHS) strongly encourages all cooperative agreement and contract recipients to provide a smoke-free workplace and promote the non-use of all tobacco products. In addition, Pub. L. 103-227, the Pro-Children Act of 1994, prohibits smoking in certain facilities (or in some cases, any portion of the facility) in which regular or routine education, library, day care, health care or early childhood development services are provided to children. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people.


    ____________________________ ___________________________________
    Date Charles W. Grim, D.D.S., M.H.S.A.
    Assistant Surgeon General
    Director, Indian Health Service


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