Department of Health and Human Services
Indian Health Service
Tribal Self-Governance Program
Negotiation Cooperative Agreement
Announcement Type: New
Funding Announcement Number: HHS-2009-IHS-TSGN-0001
Catalog of Federal Domestic Assistance Number: 93.444
Key Dates: Application Deadline Date: June 22, 2009
Review Date: July 6-7, 2009
Anticipated Start Date: August 3, 2009
I. Funding Opportunity Description
The purpose of the Negotiation Cooperative Agreement is to provide resources to Tribes interested in participating in the Tribal Self-Governance Program (TSGP), as authorized by Public Law (Pub. L.) 106-260, the Tribal Self-Governance Amendments of 2000, Title V of the Indian Self-Determination and Education Assistance Act, Pub. L. 93-638, as amended (Title V) (25 U.S.C. § 458aaa-2(e)). There is limited competition under this announcement because the authorizing legislation restricts eligibility to Tribes that meet specific criteria (Refer to Section III.1.A., ELIGIBLE APPLICANTS in this announcement). The TSGP is designed to promote Self-Determination by enabling Tribes to assume control of Indian Health Service (IHS) programs, services, functions, and activities, or portions thereof (PSFAs), through compacts negotiated with the IHS. The Negotiation Cooperative Agreement provides a Tribe with funds to help cover the expenses involved in preparing for and negotiating a compact with the IHS. This program is described at 93.444 in the Catalog of Federal Domestic Assistance (CFDA).
The Negotiation Cooperative Agreement provides resources to assist Indian Tribes with negotiation activities that include but are not limited to:
1. Determine what PSFAs will be negotiated.
2. Identification of Tribal funding shares that will be included in the funding agreement (FA).
3. Development of the terms and conditions that will be set forth in the FA.
Indian Tribes that have completed comparable health planning activities in previous years using Tribal resources but have not received a self-governance planning cooperative agreement award are eligible to apply for a Negotiation Cooperative Agreement. The award of a Negotiation Cooperative Agreement is not a prerequisite to enter the TSGP.
II. Award Information
TYPE OF AWARDS: Cooperative Agreement.
ESTIMATED FUNDS AVAILABLE: The total amount identified for Fiscal Year (FY) 2009 is $240,000 for approximately eight Tribes. Awards under this announcement are subject to the availability of funds.
ANTICIPATED NUMBER OF AWARDS: The estimated number of awards under the program to be funded is approximately eight.
PROJECT PERIOD: 12 months.
AWARD AMOUNT: $ 30,000 per year.
PROGRAMMATIC INVOLVEMENT: Self-Governance Negotiation Cooperative Agreements entail substantial IHS programmatic involvement to establish a process through which Tribes can effectively approach the IHS to identify PSFAs and associated funding that could be incorporated into their programs.
The IHS roles and responsibilities will include:
The Grantee's roles and responsibilities are essential to the overall success of the project. Therefore the grantee must:
III. Eligibility Information
1. Eligible Applicants
To be eligible for a Negotiation Cooperative Agreement under this announcement, an applicant must:
A. Be a Federally-recognized Tribe as defined in 25 U.S.C. § 450b(e). However, Alaska Native Villages or Alaska Native Village Corporations are not eligible if they are located within the area served by an Alaska Native regional health entity already participating in the Alaska Tribal Health Compact. Those Tribes not represented by a self-governance Tribal consortium funding agreement within their area may still be considered to participate in the TSGP.
B. Submit a resolution or official action from the appropriate governing body authorizing the submission of the Negotiation Cooperative Agreement application. An Indian Tribe that is proposing a Negotiation Cooperative Agreement affecting another Indian Tribe must include resolutions from all affected Tribes to be served. For Tribal consortia applying for a Negotiation Cooperative Agreement, individual Tribal Council Resolutions from all individual Tribes whose PSFAs will be compacted must be submitted.
Draft resolutions are acceptable in lieu of an official resolution to submit with the application. However, an official signed Tribal resolution must be received by the Division of Grants Management (DGM), Attn: John Hoffman, 801 Thompson Avenue, TMP, Suite 360, Rockville, MD 20852, prior to the evaluation on July 6, 2009. If an official signed resolution is not submitted by July 6, 2009, the application will be considered incomplete and will be returned to the applicant without further consideration.
*It is highly recommended that the Tribal resolution be sent by a delivery method that includes proof of receipt.
C. Demonstrate, for three fiscal years, financial stability and financial management capability, which is defined as no uncorrected significant and material audit exceptions in the required annual audit of the Indian Tribe's self-determination contracts or self-governance funding agreements with any Federal agency.
Grantees are required to submit annual audit reports for the three years prior to the year in which the application will be submitted. The applicants may scan the documents and attach them to the electronic application. If the applicant determines that the audit reports are too lengthy, the applicants may submit them separately via regular mail by the due date, June 22, 2009. Applicants sending in audit reports via regular mail must submit two copies of the audits for the three previous fiscal years under separate cover directly to the DGM, Attn: John Hoffman, 801 Thompson Avenue, TMP, Suite 360, Rockville, MD 20852, referencing the Funding Opportunity Number, HHS-2009-IHS-TSGN-0001, as prescribed by Pub. L. 98-502, the Single Audit Act, as amended (see OMB Circular A-133, revised June 24, 1997, Audits of States, Local Governments, and Non-Profit Organizations). If this documentation is not submitted with the application by the application receipt date, June 22, 2009, the application will be considered incomplete and will be returned to the applicant without further consideration. Applicants must include the grant tracking number assigned to their electronic submission by Grants.gov and the date submitted via Grants.gov in their cover letter transmitting the required audits for the previous three fiscal years.
2. Cost Sharing or Matching
The Negotiation Cooperative Agreement does not require matching funds or cost sharing to participate in the competitive grant process.
3. Other Requirements
A. This program is described at 93.444 in the CFDA.
B. If the application budget exceeds the stated dollar amount that is outlined within this announcement, the application will be returned to the applicant without further consideration.
IV. Application and Submission Information
1. Applicant package may be found through Grants.gov (www.Grants.gov) or at: http://www.ihs.gov/NonMedicalPrograms/gogp/index.cfm?module=gogp_funding.
Information regarding this announcement may also be found on the Office of Tribal Self-Governance website at: http://www.ihs.gov/NonMedicalPrograms/SelfGovernance/index.cfm?module=planning_negotiation.
2. Content and Form of Application Submission:
A. The application must contain the following:
(1) Table of Contents.
(2) Abstract (one page) summarizing the project.
(3) Narrative (no more than seven pages) providing:
(a) Background information on the Tribe.
(b) Proposed scope of work, objectives, and activities that provide a description of what will be accomplished including a one-page Time Frame Chart.
(4) Budget narrative and justification.
(5) Tribal Resolution (or official action).
(a) Work plan for proposed objectives.
(b) Resumes or position descriptions of key staff.
(c) Contractor/Consultant resumes or qualifications and scope of work.
(d) Current Indirect Cost Agreement.
(e) Organizational Chart (optional).
B. The project and budget narratives must:
(1) Be single spaced.
(2) Be typewritten.
(3) Have consecutively numbered pages.
(4) Use black type not smaller than 12 characters per one inch.
(5) Be printed on one side only of standard size 8-1/2
C. The seven page limit for the narrative does not include the work plan, standard forms, Tribal resolutions or letters of support, table of contents, budget, budget justifications, narratives, and/or other appendix items.
Public Policy Requirements: All Federal wide public policies apply to IHS grants with the exception of the Lobbying and Discrimination public policy.
3. Submission Dates and Times:
Applications must be submitted electronically through Grants.gov by 12:00 midnight Eastern Standard Time (EST) on the deadline date. If technical challenges arise and the applicant is unable to successfully complete the electronic application process, the grantee must submit a request, in writing (e-mails are acceptable), to Michelle Bulls, DGM, at Michelle.Bulls@ihs.gov, to obtain approval to submit a paper application. The request must be submitted at least 15 days prior to the application deadline and should include a justification for the need to deviate from the standard electronic submission process. Upon receipt of approval, a hard copy application package must be downloaded by the applicant from Grants.gov and sent directly to John Hoffman, Division of Grants Management, 801 Thompson Avenue, TMP, Suite 360, Rockville, MD 20852 by the due date, June 22, 2009. Applications not submitted through Grants.gov, without an approved waiver, may be returned to the applicant without review or consideration. Late applications will not be accepted for processing nor considered for funding and will be returned to the applicant. IHS will not acknowledge receipt of applications.
4. Intergovernmental Review:
Executive Order 12372 requiring intergovernmental review is not applicable to this program.
5. Funding Restrictions:
A. Each negotiation cooperative agreement shall not exceed $30,000.
B. The available funds are inclusive of direct and appropriate indirect costs.
C. Only one Negotiation Cooperative Agreement will be awarded per applicant.
ELECTRONIC SUBMISSION The preferred method for receipt of applications is electronic submission through Grants.gov. However, should any technical challenges arise regarding the submission, please contact Grants.gov Customer Support at 1 800 518 4726 or firstname.lastname@example.org. The Contact Center hours of operation are Monday Friday from 7:00 a.m. to 9:00 p.m. EST. If you require additional assistance please call the DGM at (301) 443 6290 and identify the need for assistance regarding your Grants.gov application. Your call will be transferred to the appropriate grants staff member. The applicant must seek assistance at least fifteen days prior to the application deadline. Applicants that do not adhere to the timelines for Central Contractor Registration (CCR) and/or Grants.gov registration and/or requesting timely assistance with technical issues will not be a candidate for paper applications. CCR is the primary registrant database for the Federal Government and collects, validates, stores, and disseminates data in support of agency acquisition missions.
To submit an application electronically, please go to http://www.Grants.gov and select the
Please be reminded of the following:
Applicants are required to obtain a DUNS number from Dun and Bradstreet to apply for a grant or cooperative agreement from the Federal Government. The DUNS number is a nine digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access <http://www.dunandbradstreet.com> or call 1 866 705 5711. Interested parties may wish to obtain their DUNS number by phone to expedite the process.
Applications submitted electronically must also be registered with the CCR. A DUNS number is required before CCR registration can be completed. Many organizations may already have a DUNS number. Please use the number listed above to investigate whether or not your organization has a DUNS number. Registration with the CCR is free of charge.
Applicants may register by calling 1 888 227 2423. Please review and complete the CCR Registration Worksheet located on http://www.grants.gov/CCRRegister.
More detailed information regarding these registration processes can be found at http://www.grants.gov.
V. Application Review Information
A. DEMONSTRATION OF PREVIOUS PLANNING ACTIVITIES (30 points)
Has the Indian Tribe determined the PSFAs it will assume? Has the Indian Tribe determined it has the administrative infrastructure to support the assumption of the PSFAs? Are the results of what was learned or is being learned during the planning process clearly stated?
B. THOROUGHNESS OF APPROACH (25 points)
Is a specific narrative provided regarding the direction the Indian Tribe plans to take in the TSGP? How will the Tribe demonstrate improved health and services to the community it serves? Are proposed time lines for negotiations indicated?
C. PROJECT OUTCOME (25 points)
What beneficial contributions are expected or anticipated for the Tribe? Is information provided on the services that will be assumed? What improvements will be made to manage the health care system? Are Tribal needs discussed in relation to the proposed programmatic alternatives and outcomes which will serve the Tribal community?
D. ADMINISTRATIVE CAPABILITIES (20 points)
Does the Indian Tribe clearly demonstrate knowledge and experience in the operation and management of health programs? Is the internal management and administrative infrastructure of the applicant described?
2. Review and Selection Process
In addition to the criteria in Section V.1., applications are considered according to the following:
A. Application Submission
(1) The applicant and proposed project type is eligible in accordance with this announcement.
(2) The application is not a duplication of a previously funded project.
(3) The application narrative, forms, and materials submitted meet the requirements of the announcement allowing the review panel to undertake an in-depth evaluation.
(4) Applicants must not have previously received a Negotiation Cooperative Agreement award.
B. Competitive Review of Eligible Applications
Applications meeting eligibility requirements that are complete, responsive, and conform to this program announcement will be reviewed for merit by the Objective Review Committee (ORC) appointed by the IHS to review and make recommendations on these applications. The review will be conducted in accordance with the IHS Objective Review Guidelines. The technical review process ensures selection of quality projects in a national competition for limited funding. Applications will be evaluated and rated on the basis of the evaluation criteria listed in Section V.1. The ORC uses the criteria to evaluate the quality of a proposed project, determine the likelihood of success, and assign a numerical score to each application. The scoring of approved applications will assist the IHS in determining which proposals will be funded if the amount of TSGP funding is not sufficient to support all approved applications. Applications scored by the ORC at 60 points and above will be recommended for approval and forwarded to the DGM for cost analysis and further recommendation. The program official will forward the approval list to the IHS Director for final review and approval. Applications scoring below 60 points will be disapproved.
Note: In making final selections, the IHS Director will consider the ranking factors and the status of the applicant's single audit reports. The comments from the ORC will be advisory only. The IHS Director will make the final decision on awards.
VI. Award Administration Information
1. Award Notices
The Notice of Award (NoA) will be initiated by the DGM and will be mailed via postal mail to each entity that is approved for funding under this announcement. The NoA will be signed by the Grants Management Officer and this is the authorizing document under which funds are dispersed to the approved entities. The NoA will serve as the official notification of the grant award and will reflect the amount of Federal funds awarded, the purpose of the grant, the terms and conditions of the award, the effective date of the award, and the budget/project period. The NoA is the legally binding document. Applicants who are approved but unfunded or disapproved based on their Objective Review score will receive a copy of the Final Executive Summary which identifies the weaknesses and strengths of the application submitted. Any correspondence other than the NoA announcing to the Project Director that an application was selected is not an authorization to begin performance.
2. Administrative Requirements
Cooperative Agreements are administered in accordance with the following documents:
3. Indirect Costs
This section applies to all grant recipients that request reimbursement of indirect costs in their grant application. In accordance with HHS Grants Policy Statement, Part II 27, IHS requires applicants to have a current indirect cost rate agreement in place prior to award. The rate agreement must be prepared in accordance with the applicable cost principles and guidance as provided by the cognizant agency or office. A current rate means the rate covering the applicable activities and the award budget period. If the current rate is not on file with the DGM at the time of award, the indirect cost portion of the budget will be restricted and not available to the recipient until the current rate is provided to the DGM.
Generally, indirect costs rates for IHS grantees are negotiated with the Division of Cost Allocation (http://rates.psc.gov/) and the Department of the Interior National Business Center (1849 C St. NW, Washington, D.C. 20240) http://www.nbc.gov/acquisition/ics/icshome.html . If your organization has questions regarding the indirect cost policy, please contact the DGM at (301) 443 5204 or (301) 443-6290.
A. Progress Report. Program progress reports are required semi-annually. These reports must be submitted within 30 days of the end of the half year and will include a brief comparison of actual accomplishments to the goals established for the period, or, if applicable, provide sound justification for the lack of progress, and other pertinent information as required. A final report must be submitted within 90 days of expiration of the budget/project period.
B. Financial Status Report. Semi annual financial status reports must be submitted within 30 days of the end of the half year. Final financial status reports are due within 90 days of expiration of the budget/project period. Standard Form 269 (long form) will be used for financial reporting. The final SF 269 must be verified from the grantee's records on how the value was derived. Grantees must submit reports consistent with the applicable deadlines.
Failure to submit required reports within the time allowed may result in suspension or termination of an active cooperative agreement, withholding of additional awards for the project, or other enforcement actions such as withholding of payments or converting to the reimbursement method of payment. Continued failure to submit required reports may result in one or both of the following: (1) the imposition of special award provisions; and (2) the non funding or non award of other eligible projects or activities. This applies whether the delinquency is attributable to the failure of the grantee organization or the individual responsible for preparation of the reports.
5. Telecommunication for the hearing impaired is available at: TTY (301) 443 6394.
VII. Agency Contact(s)
1. Questions on the programmatic issues may be directed to:
Matt Johnson, Policy Analyst
Office of Tribal Self-Governance
Telephone No.: (301) 443-7821
Fax No.: (301) 443-1050
2. Questions on grants management and fiscal matters may be directed to:
John Hoffman, Grants Management Specialist
Division of Grants Management
Telephone No.: (301) 443-5204
Fax No.: (301) 443-9602
VIII. Other Information
The Public Health Service (PHS) strongly encourages all cooperative agreement and contract recipients to provide a smoke-free workplace and promote the non-use of all tobacco products. In addition, Pub. L. 103-227, the Pro-Children Act of 1994, prohibits smoking in certain facilities (or in some cases, any portion of the facility) in which regular or routine education, library, day care, health care or early childhood development services are provided to children. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people.
Date: ___________________ _____________________________
Deputy Director, Management Operations
Indian Health Service