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Indian Health Service The Federal Health Program for American Indians and Alaska Natives

Division of Grants Management
Billing Code: 4165-16

DEPARTMENT OF HEALTH AND HUMAN SERVICES
INDIAN HEALTH SERVICE
TRIBAL SELF-GOVERNANCE PROGRAM
PLANNING COOPERATIVE AGREEMENT
Extension of Deadline for New Funding Cycle for Fiscal Year 2006
Funding Opportunity Number: HHS-2006-IHS-TSGP-0001
CFDA Number: 93.210


NOTE: The purpose of this second announcement is to provide another opportunity for all eligible applicants to apply for FY 2006 funding under the Self-Governance Planning Cooperative Agreement. The previous Federal Register notice published on December 14, 2005, FR Doc. E5-7280, provided an initial deadline of January 20, 2006. The application deadline for this announcement is May 19, 2006.


Key Dates: Applications Due - May 19, 2006;
Objective Review Committee to Evaluate Applications - June 21-22, 2006;
Anticipated Project Start Date - August 7, 2006

I. Funding Opportunity Description
The purpose of the program is to award cooperative agreements that provide planning resources to Tribes interested in participating in the Tribal Self-Governance Program (TSGP) as authorized by Title V, Tribal Self-Governance Amendments of 2000 of the Indian Self-Determination and Education Assistance Act of Public Law (Pub.L.) 93-638, as amended. This grant is authorized under the authority of Section 503(e) of the Indian Self-Determination and Education Assistance Act , 25 U.S.C. 458aaa-2(e). The TSGP is designed to promote self-determination by allowing Tribes to assume more control of Indian Health Service (IHS) programs and services
through compacts negotiated with the IHS. The Planning Cooperative Agreement allows a Tribe to gather information to determine the current types and amounts of Programs, Services, Functions, and Activities (PSFAs), and funding available at the Service Unit, Area, and Headquarters levels and identify programmatic alternatives that will better meet the needs of Tribal members.

II. Award Information
TYPE OF AWARD: Cooperative Agreement.
ESTIMATED FUNDS AVAILABLE: The total amount identified for Fiscal Year (FY) 2006 is $600,000 for approximately twelve (12) Tribes to enter the TSGP planning process for compacts beginning in Fiscal Year (FY) 2007 or Calendar Year (CY) 2007. Awards under this announcement are subject to the availability of funds.
ANTICIPATED NUMBER OF AWARDS: The estimated number of awards to be funded is approximately 12.
PROJECT PERIOD: 12 months.
AWARD AMOUNT: $50,000 per year.

PROGRAMMATIC INVOLVEMENT: IHS TSGP funds will be awarded as cooperative agreements and will have substantial programmatic involvement to establish a basic understanding of IHS Programs, Services, Functions and Activities (PSFAs) as operations at the Service Unit, Area, and Headquarters levels.
The IHS roles and responsibilities will include:

  • Identification of IHS staff that will consult with applicants on methods used by the IHS to manage and deliver health care.
  • Provide applicants with a list of laws and regulations that provide authority for the various IHS programs.
    The Grantee roles and responsibilities will include:
  • Research and analysis of the complex IHS budget, at the Service Unit, Area, and Headquarters levels.
  • Establishment of a process through which Tribes can effectively approach the IHS to identify programs and associated funding which could be incorporated into programs.

    III. Eligibility Information
    1. Eligible Applicants
    To be eligible for a Planning Cooperative Agreement under this announcement, an applicant must meet all of the following criteria:
    A. Be a Federally-recognized Tribe as defined in Title V, Pub. L. 106-260, Tribal Self-Governance Amendments of 2000, of the Indian Self-Determination and Education Assistance Act (the Act), Pub. L. 93-638, as amended. However, Alaska Native Villages or Alaska Native Village Corporations, who are located within the area served by an Alaska Native regional health entity already participating in compact status, are not eligible (Pub. L. 106-260, Title V, Section 12(a)(2)).
    2. Cost Sharing or Matching Funds
    The Self-Governance Planning Cooperative Agreement Announcement does not require matching funds or cost sharing to participate in the competitive grant process.
    3. Other Requirements
    The following documentation is required (if applicable):
    A. This program is described at 93.210 in the Catalog of Federal Domestic Assistance. There is limited competition under this announcement because the authorizing legislation restricts eligibility to Tribes that meet specific criteria. (Refer to Section III, ELIGIBLE APPLICANTS in this announcement.)
    B. Request participation in self-governance by resolution by the governing body of the Indian Tribe. An Indian Tribe that is proposing a cooperative agreement affecting another Indian Tribe must include resolutions from all affected Tribes to be served.
    C. Demonstrate, for three fiscal years, financial stability and financial management capability, which is defined as no uncorrected significant and material audit exceptions in the required annual audit of the Indian Tribe’s self-determination contracts or self-governance funding agreements with any Federal agency.
    D. Grantees are required to submit a current version of the organization’s audit report. Audit reports can be lengthy, therefore, the applicants may submit them separately via regular mail by the due date (May 19, 2006). If the grantee determines that audit reports are not lengthy, the applicants may scan the documents and attach them to the electronic application. Applicants must submit two copies of the audits that reflect three previous fiscal years under separate cover directly to the Division of Grants Operations, 801 Thompson Avenue, TMP 360, Rockville, MD 20852, referencing the Funding Opportunity Number, HHS-2006-IHS-TSGP-0001, as prescribed by Pub. L. 98-502, the Single Audit Act, as amended (see OMB Circular A-133, revised June 24, 1997, Audits of States, Local Governments, and Non-Profit Organizations), for the three previous fiscal years. If this documentation is not submitted by the due date, the application will be considered as unresponsive and will not be considered. Applicants must include the grant tracking number assigned to their electronic submission by Grants.gov and the date submitted via Grants.gov in their cover letter transmitting the required audits for the previous three fiscal years.
    E. Tribal Resolution - A resolution of the Indian Tribe served by the project should accompany the application submission. An Indian Tribe that is proposing a project affecting another Indian Tribe must include resolutions from all affected Tribes to be served. Tribal Consortia applying for a Planning Cooperative Agreement, a minimum of two individual Tribal Council Resolutions must be submitted. Draft resolutions are acceptable in lieu of an official resolution. However, an official signed Tribal resolution must be received by the Division of Grants Operations (DGO) by the end of the Objective Review (June 22, 2006). If an official signed resolution is not submitted by June 22, 2006, the application will be considered incomplete and will not be considered.
    *It is highly recommended that the Tribal resolution be sent by Federal Express for proof of receipt.

    IV. Application and Submission Information
    1. Application package may be found on Grants.gov.
    Information regarding the electronic application process may be obtained from either of the following persons:

    Ms. Mary E. Trujillo Denise Clark
    Office of Tribal Self-Governance Division of Grants Operations
    Indian Health Service Indian Health Service
    801 Thompson Avenue, Suite 240 801 Thompson Avenue, TMP 360
    Rockville, Maryland 20852 Rockville, Maryland 20852
    (301) 443-7821 (301) 443-5204

  • Web address to obtain application package:
    http://www.ihs.gov/NonMedicalPrograms/gogp/gogp_submission.asp

    2. Content and Form of Application Submission:
    A. All applications should:

  • Be single spaced.
  • Be typewritten.
  • Have consecutively numbered pages.
  • Use black type not smaller than 12 characters per one inch.
  • Be printed on one side only of standard size 8-l/2
  • x 11
  • paper.
  • Contain a narrative that does not exceed 7 typed pages that includes the sections listed below. (The 7 page narrative does not include the work plan, standard forms, Tribal resolution(s), table of contents, budget, budget justifications, narratives, and/or other appendix items.)
    Public Policy Requirements: All Federal-wide public policies apply to HHS grants with exception of Lobbying and Discrimination.
    3. Submission Dates and Times:
    Applications must be submitted on-line by May 19, 2006. Late applications not accepted for processing will be returned to the applicant and will not be accepted. When submitting a paper application, a signed original and one copy must be postmarked no later than May 19, 2006. Incomplete, unsigned copies of the paper application will be returned and will not be accepted. (See page 10, “Please note the following:” 4. Intergovernmental Review:
    This funding opportunity is not subject to Executive Order 12372, “Intergovernmental Review of Federal Programs.” State approval is not required.
    5. Funding Restrictions:
    A. Only one planning cooperative agreement will be awarded per applicant.
    B. Each planning cooperative agreement shall not exceed $50,000. The available funds are inclusive of direct and indirect costs.
    C. Planning awards shall not exceed a maximum period of one year.
    D. Pre-award costs are not allowable.
    6. Other Submission Requirements:
    The application must comply with the following:
    A. Abstract (one page) - Summarizes the project.
    B. Application for Federal Assistance (SF-424, Rev. 09/03)
    C. Narrative (no more than 7 pages) with time frame chart (one page); pages numbered consecutively, including appendices, and Table of Contents, and should include the following:
    (1) Background information on the Tribe.
    (2) Objectives and activities that provide a description of what will be accomplished.
    (3) A line-item budget and narrative justification.
    (4) Appendix to include:
    a. Resumes or position descriptions of key staff.
    b. Contractors/Consultants resumes or qualifications.
    c. Proposed Scope of Work.

    ELECTRONIC TRANSMISSION - The preferred method for receipt of applications is electronic submission through Grants.gov. However, should any technical problems arise regarding the submission, please contact our Grants Policy Staff at (301) 443-6528 at least ten days prior to the application deadline. To submit an application electronically, please use the http://www.Grants.gov apply site. Download a copy of the application package on the Grants.gov website, complete it offline and then upload and submit the application via the Grants.gov site. You may not e-mail an electronic copy of a grant application to us.

    Please note the following:

  • Under the new IHS requirements, paper applications are not the preferred method. However, if you have technical problems submitting your application on-line, and you have contacted the Grants Policy Staff and advised them of the difficulties you are having in submitting your application on-line, and if it is determined by the Grants Policy Staff that the technical difficulties cannot be resolved, you may submit a paper application after you have downloaded the application package from Grants.gov. The paper application may be sent directly to the Division of Grants Operations, 801 Thompson Avenue, TMP 360, Rockville, MD 20852 by the due date, May 19, 2006.
  • When you enter the Grants.gov site, you will find information about submitting an application electronically through the site, as well as the hours of operation. We strongly recommend that you do not wait until the deadline date to begin the application process through Grants.gov.
  • To use Grants.gov, you, as the applicant, must have a DUNS Number and register in the Central Contractor Registry (CCR). You should allow a minimum of 10-15 days to complete CCR registration. See below on how to apply.
  • You must submit all documents electronically, including all information typically included on the SF-424 and all necessary assurances and certifications.
  • Your application must comply with any page limitation requirements described in the program announcement.
  • After you electronically submit your application, you will receive an automatic acknowledgment from Grants.gov that contains a Grants.gov tracking number. The Indian Health Service will retrieve your application from Grants.gov.
  • You may access the electronic application for this program on
    http://www.Grants.gov.
  • You must search for the downloadable application package by CFDA number.
  • To receive an application package, the applicant must provide the Funding Opportunity Number: HHS-2006-IHS-TSGP-0001.
    E-mail applications will not be accepted under this announcement.

    DUNS NUMBER
    Beginning October 1, 2003, applicants were required to have a Dun and Brandstreet (DUNS) Number. The DUNS number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access <http://www.dunandbradstreet.com> or call 1-866-705-5711. Interested parties may wish to obtain their DUNS number by phone to expedite the process.

    Applications submitted electronically must also be registered with the Central Contractor Registry (CCR). A DUNS number is required before CCR registration can be completed. Many organizations may already have a DUNS number. Please use the number listed above to investigate whether or not your organization has a DUNS number. Registration with the CCR is free of charge.

    Applicants may register by calling 1-888-227-2423. Please review and complete the CCR “Registration Worksheet” located in the appendix of the TSGP Planning Cooperative Agreement application kit or on http://www.Grants.gov/CCRRegister.

    More detailed information regarding these registration processes can be found at http://www.Grants.gov.

    V. Application Review Information
    The instructions for preparing the application narrative also constitute the evaluation criteria for reviewing and scoring the application. Weights assigned to each section are noted in parentheses.
    1. Criteria
    GOALS AND OBJECTIVES OF THE PROJECT (30 points)
    Are the goals and objectives measurable; are they consistent with the purpose of the program and terms of this announcement; and, are they achievable as demonstrated by an implementation schedule?

    ORGANIZATIONAL CAPABILITIES AND QUALIFICATIONS (25 points)
    Describe the organizational structure of the Tribe/Tribal organization and the ability of the organization to manage the proposed project. Include resumes or position descriptions of key staff showing requisite experience and expertise and, where applicable, include resumes of consultants that demonstrate experience and expertise relevant to the project.

    METHODOLOGY (20 points)
    Describe fully and clearly the methodology used to reflect the needs of Tribal members and if the project can be accomplished with expected available resources.

    BUDGET JUSTIFICATION (15 points)
    Submit a line-item budget with a brief narrative justification for all expenditures. Are costs identified reasonable and allowable in accordance with OMB Circulars A-87, “Cost Principles for State and Local Governments” and A-122, “Cost Principles for Non-Profit Organizations?”

    MANAGEMENT OF HEALTH PROGRAM(S) (10 points)
    Does the applicant propose an improved approach to managing the health program(s) and state/demonstrate how the delivery of quality health services will be maintained under self-governance?
    APPENDIX ITEMS

  • Work plan for proposed objectives.
  • Position descriptions for key staff.
  • Resumes of key staff that reflect current duties.
  • Consultant proposed scope of work (if applicable).
  • Indirect Cost Agreement.
  • Organizational chart (optional).

    2. Review and Selection Process
    In addition to the above criteria/requirements, applications are considered according to the following:
    A. Application Submission (Application Deadline: May 19, 2006). Applications submitted in advance of or by the deadline and verified by the tracking number will undergo a preliminary review to determine that:
    (1) The applicant and proposed project type is eligible in accordance with this grant announcement.
    (2) The application is not a duplication of a previously funded project.
    (3) The application narrative, forms, and materials submitted meet the requirements of the announcement allowing the review panel to undertake an in-depth evaluation; otherwise, it may be returned.
    B. Competitive Review of Eligible Applications (Objective Review: June 21-22, 2006). Applications meeting eligibility requirements that are complete, responsive, and conform to this program announcement will be reviewed for merit by the Ad Hoc Objective Review Committee (ORC) appointed by the IHS to review and make recommendations on these applications. The review will be conducted in accordance with the IHS Objective Review Guidelines. The technical review process ensures selection of quality projects in a national competition for limited funding. Applications will be evaluated and rated on the basis of the evaluation criteria listed in Section V.1. The criteria are used to evaluate the quality of a proposed project, determine the likelihood of success, and assign a numerical score to each application. The scoring of approved applications will assist the IHS in determining which proposals will be funded if the amount of TSGP funding is not sufficient to support all approved applications. Applications recommended for approval, having a score of 60 or above by the ORC and scored high enough to be considered for funding, are forwarded by the Division of Grants Operations (DGO) for cost analysis and further recommendation. The program official forwards the final approval list to the IHS Director for final review and approval. Applications scoring below 60 points will be disapproved and returned to the applicant.
    Note: In making final selections, the IHS Director will consider the ranking factor and the status of the applicant’s single audit reports. The comments from the ORC will be advisory only. The IHS Director will make the final decision on awards.

    3. Anticipated Award Date
    Earliest Anticipated Award Date: August 7, 2006

    VI. Award Administration Information
    1. Award Notices
    Division of Grants Operations (DGO) will not award a grant without an approved application in conformance with regulatory and policy requirements which describes the purpose and scope of the project to be funded. When the application is approved for funding, the DGO will prepare a Notice of Award (NoA) signed by the Grants Officer, which is the authorizing document, with special terms and conditions binding upon the award and refer to all general terms applicable to the award. The NoA will serve as the official notification of a grant award which will be sent to the applicant via postal mail, and will state the amount of Federal funds awarded, the purpose of the grant, the terms and conditions of the grant award, the effective date of the award, the project period, and the budget period. Any other correspondence announcing to the Project Director that an application was selected is not an authorization to begin performance.

    2. Administrative and National Policy Requirements
    Grants are administered in accordance with the following documents:

  • This grant announcement.
  • IHS Program Regulations, 42 CFR 136.
  • 45 CFR Part 92, “Department of Health and Human Services, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Including Indian Tribes.”
  • Public Health Service Grants Policy Statement, Revised April 1994.

  • Appropriate Cost Principles: OMB Circular A-87, “State and Local Governments.”
  • OMB Circular A-133, “Audits of States, Local Governments, and Non-Profit Organizations.”
  • Other Applicable OMB Circulars.
  • For information regarding the above circulars, log on to: http://www.whitehouse.gov/omb/circulars/
    3. Reporting
    A. Progress Report. Program progress reports are required semi-annually. These reports should be mailed to the Program Official listed on page 7 and should include a brief comparison of actual accomplishments to the goals established for the period, reasons for slippage (if applicable), and other pertinent information as required. A final report must be submitted within 90 days of expiration of the budget/project period.
    B. Financial Status Report. Semi-annual financial status reports must be submitted within 30 days of the end of the half year. Final financial status reports are due within 90 days of expiration of the budget/project period. Standard Form 269 (long form) will be used for financial reporting.

    Grantees are responsible and accountable for accurate reporting of the Progress Reports and Financial Status Reports which are generally due semi-annually. Financial Status Reports (SF-269) are due 90 days after each budget period and the final SF-269 must be verified from the grantee records on how the value was derived. Grantees are allowed a reasonable period of time in which to submit financial and performance reports.

    Failure to submit required reports within the time allowed may result in suspension or termination of an active grant, withholding of additional awards for the project, or other enforcement actions such as withholding of payments or converting to the reimbursement method of payment. Continued failure to submit required reports may result in one or both of the following: (1) the imposition of special award provisions; and (2) the non-funding or non-award of other eligible projects or activities. This applies whether the delinquency is attributable to the failure of the grantee organization or the individual responsible for preparation of the reports.

    VII. Agency Contact(s)
    1. Questions on the programmatic and technical issues may be directed to:
    Mary E. Trujillo, Program Specialist
    Telephone No.: 301-443-7821
    Fax No.: 301-443-1050
    E-mail: metrujil@hqe.ihs.gov

    2. Questions on grants management and fiscal matters may be directed to:
    Denise Clark
    Telephone No.: 301-443-5204
    Fax No.: 301-443-9602
    E-mail: denise.clark@ihs.gov

    VIII. Other Information
    The Public Health Service (PHS) strongly encourages all grant and contract recipients to provide a smoke-free workplace and promote the non-use of all tobacco products. In addition, Pub. L. 103-227, the Pro-Children Act of 1994, prohibits smoking in certain facilities (or in some cases, any portion of the facility) in which regular or routine education, library, day care, health care or
    early childhood development services are provided to children. This is consistent
    with the PHS mission to protect and advance the physical and mental health of the
    American people.

    ___________________________ ___________________________________
    Date Robert G. McSwain
    Deputy Director
    Indian Health Service


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