|
Friday, February 10, 2012
|
Records Management
INTRODUCTION
On December 3, 1987, the Secretary approved the
Agency status of the Indian Health Service (IHS),
effective January 4, 1988. Section 3101 of Title
44 of the United States Code requires the head of
each Federal agency to preserve records containing
adequate and proper documentation of the organization,
functions, policies, decisions, procedures, and essential
transactions of the Agency. Agency records provide
the necessary information to protect the legal and
financial Rights of the Government and of persons
directly affected by the Agency’s programs.
An effective records disposition program is the
key to successful records management in Federal agencies.
It helps ensure that agencies have the recorded information
necessary to conduct Government business, avoid waste
and preserve America’s documentary heritage.
The IHS Records Disposition Schedule is designed
to provide disposition authorities for records collected
and maintained by the IHS. It has been developed
as a means of identifying and describing, in one
publication, all records unique to the operations
and functions of the IHS.
The disposition of most IHS administrative records
should be based on the guidelines provided in the
General Records Schedule issued by the National Archives
and Records Administration for government-wide use.
The disposition of IHS program records and other
records unique to the  IHS
should be based on the guidelines provided in this
Schedule.
Agency personnel will not destroy records on the
basis of individual opinion that they have no value.
Only disposition standards defined in the IHS Records
Disposition Schedule and the National Archives and
Records Administration’s General Records Schedule
will be used for records management activities. Records
which are not currently covered in one of the two
schedules should be described in detail and reported
to the IHS Records Management Officer.
This Schedule is divided into five parts and is
written to interface with the Parts and Chapters
of the Indian Health Manual. The five Schedules are:
SCHEDULE 1. GENERAL
SCHEDULE 2. SERVICES TO INDIANS
AND OTHERS
SCHEDULE 3. PROFESSIONAL SERVICES
SCHEDULE 4. STAFF SERVICES/SPECIAL
PROGRAMS
SCHEDULE 5. MANAGEMENT SERVICES
GENERAL POLICIES AND OBJECTIVES
PURPOSE
This records disposition schedule is to be used
in conjunction with the Indian Health Manual, Part
5, Chapter 15, titled “Records Management Program” and
the National Archives and Records Administration
(NARA) General Records Schedule (GRS).
AUTHORITY
Title 44 United States Code 2904, 3102, and 3301
and 36 CFR 1228.10 requires agencies to develop and
implement records schedules for all of the records
created or received by the agency and to obtain approval
of the schedule from the National Archives and Records
Administration (NARA). This schedule is mandatory
for use by all Indian Health Service (IHS) activities
and contractor personnel, who create, accumulate,
or manage Indian Health Service records.
BACKGROUND
On December 3, 1987, the Secretary approved the
Agency status of the Indian Health Service effective
January 4, 1988. Before IHS became an agency, Health
Resources and Services Administration (HRSA) had
the responsibility of the IHS Records Management
Program.
Records play a vital role in managing and operating
Indian Health Service activities. They serve as the
memory of the organization, a record of past events,
and the basis for future actions. Records managed
systematically are complete, easily accessible, and
properly arranged to serve current and future management
needs and enhance effectiveness and economy of operations.
OBJECTIVES The major objectives of this records
disposition schedule is to insure that records of
continuing value are preserved and that records which
have no current value are properly disposed of or
retired to the Federal Record Center (FRC). The specific
goals are to:
- Assure uniformity and simplicity in maintaining
records;
- Provide adequate controls over the creation of
file materials and prevent theumulation of unnecessary
files;
- Assure the preservation of those records having
sufficient continuing value;
- Provide for the systematic cutoff and periodic
destruction or retirement of records in accordance
with the approved disposition schedules.
back to top
INDEX
SCHEDULE
1. GENERAL
SECTION
- Indian
Health Manual
- Other Issuance
Series
- Indian
Health Program
- Organization
of the Service
- Delegations
of Authority
- Program
Administration
- Research
Activities
- Federal
Employees Health Program
- Occupational
Health and Safety Management Program
- Emergency
Operations of IHS Field Activities
- Authorized
Dollar Thresholds – P.L. 93-638 Contracts
and Grants by Area
SCHEDULE
2. SERVICES TO INDIANS AND OTHERS
SECTION
- Indians
- Payment
for Services
- Contract
Health Services
- Other Beneficiaries
- Health
Services for Indian and Alaska Native Advanced
Students
SCHEDULE
3. PROFESSIONAL SERVICES
SECTION
- (VACANT)
- Dental Services
- Medical
Records
- Nursing
Services
- Nutrition
and Dietetics
- Laboratory
Services (Including Radiology)
- Pharmacy
- Social Work
Services
- Eye Care
Program
- Preventive
Health
- Environmental
Health
- Health
Education
- Maternal
and Child Health
- Mental
Health Programs
- Physical
Therapy
SCHEDULE 3. PROFESSIONAL
SERVICES
SECTION
- Community
Health Representative Program
- Emergency
Medical Services
- Alcoholism/Substance
Abuse Program
- Urban Indian
Health Program
- Audiology
and Speech Pathology
- Nuclear
Medicine
SCHEDULE
4. STAFF SERVICES/SPECIAL PROGRAMS
SECTION
- Information
Service/Freedom of Information Act/Privacy Act
- Medical
Facilities and Patient Management
- Program
Analysis Reports and Statistics
- Program
Planning for Indian Health Service
- Office
of Tribal Activities
- Training
- Management
Appraisal Services
- Equal
Employment Opportunity
- Quality
Assurance Program
- Communications
- Scholarships
SCHEDULE
5. MANAGEMENT SERVICES
SECTION
- (VACANT)
- Financial
Management
- Office Services/Materiel
Management Section
- Personnel
- Procurement
- Supply Management
- Security
- Travel and
Transportation
- Facilities
Management
- Housekeeping
- Real Property
- Personal
Property
- Quarters
Management Program
- Biomedical
Engineering
- Records
Management
back to top
|
Acrobat
Flash
