TRAVEL/CASH FUND/CERTIFYING OFFICERS
GENERAL -- EXHIBIT 1-5.2A-11
DELEGATION OF AUTHORITY
SUBJECT: TRAVEL AND ADMINISTRATIVE RESOLUTlON OF CASH FUND IRREGULARITIES
Pursuant to the authority vested in the Director Indian Health Service, by the Reorganization Order of January 4, 1988, (52 FR 47053) which elevated the Indian Health Service to a PHS Agency, and in accordance with the authority. delegated to all PHS Agency Beads by the Director, Office of Management, PHS, on May 21, 1984, I hereby delegate the following authorities as indicated below:
AUTHORITY TO REDELEGATE .
The authority to authorize and approve domestic travel (D) and advance of funds (AF) may be redelegated by Area Directors to no lower than one organizational segment below the office of the Area Director, except that Service Unit Directors may redelegate this authority one organizational segment below the office of the Service Unit Director
Headquarters Associate Directors and Area Directors shall ensure that (1) travel allocation plans exist for their respective office and those organization segments to which this authority is delegated and all travel orders have a stamped or written certification by the financial management office that funds are available in accordance with the organization segment's approved travel plan.
Headquarters Associate Directors are delegated authority to authorize and approve travel and will sign as authorizing official on the travel order.
Headquarters Division Directors are authorized to recommend travel and may sign as Recommending Official on travel order.
All authorized travel shall be approved in accordance with Federal Travel Regulations and an established travel plan to ensure travel does not exceed travel allocation ceilings.
The authorities listed by specifications F, AN-2, MP, DI, and AC may not be redelegated.
RESTRICTIONS AND LIMITATIONS:
An official to whom authority is delegated may exercise such authority within his specified area when applicable, to the designated official himself. Authorizing officials must have their own travel authorized or approved by either (a) an authorizing official occupying a higher organizational level of authority; or (b) by the operating agency chief administrative officer. IHS Area Directors must have their travel approved by the Deputy Director, IHS, or Associate Director, Office of Administration and Management, Indian Health Service. No IHS official may authorize or approve his/her own travel.
The authority to resolve by appropriate administrative action, cash and fund loss irregularities amounting to less than $750 arising from a single incident or a series of similar incidents occurring about the same time is delegated to the Associate Director, Office of Administration and Management, without authority to redelegate.
This delegation excludes the authority for Commissioned Corps travel.
Indian Health Service Circular 83.6 Travel Approval for Area Directors as amended.
INFORMATION AND GUIDANCE
Requirements and instructions for exercising these authorities are contained in the HHS Travel Manual and PHS or IHS Supplements thereto, the HHS Standards of Conduct Regulations, and any other applicable regulations.
All reimbursement vouchers should be approved by an official who generally supervises the traveler, and who has knowledge that the travel assignment was performed and authorized. The following statement should be typed on the travel voucher (Section 12), dated, and signed by the immediate supervisor:
When a traveler takes leave of absence of any kind when in a travel status, the exact hour of departure from the return to duty must be shown on the travel voucher. The traveler also must certify on the voucher that leave taken has been recorded on the Time and Attendance Record (Form HHS402). The following statement should appear next to the date(s) shown as leave of absence:
"I certify that this leave of absence has been recorded on my Time and Attendance Record for the pay period ending__________."
Requirements and instructions for exercising these authorities are contained in the HHS Voucher Examination Manual, and Title 7, Section 28.14, of the GA0 Policy and Procedures Manual.
RETENTION OF AUTHORITY
The authority to authorize or approve the acceptance of payment in cash or in kind, from non-Federal agencies, organizations, and individuals, for travel and subsistence expenses as described in the HHS Travel Manual Chapter l-33, was delegated to the Director, IHS, without authority to redelegate.
This delegation supersedes Exhibit 1-5.2J-3, Subject: Travel and Administrative Resolution of Cash Fund Irregularities, Indian Health Manual, Part 1, Chapter 5, Delegations of Authority, Transmittal Notice 86.14, dated September 22, 1986.
This delegation is effective upon date of signature.
/Everett R. Rhoades, MD/ Everett R. Rhoades, M.D. Director Indian Health Service
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