Special General Memorandum 2002-02
JUN 18 2002
The purpose of this memorandum is to clarify the circumstances when the Indian Health Service (IHS) will reimburse Areas/Headquarters offices for expenses related to activities, initiatives, workgroups, councils, etc., that are sponsored, administered, or directed by Headquarters.
The IHS has a history of using national groups composed of persons who can best contribute to a desired outcome and/or to provide a representative perspective on a variety of program and administrative matters. Over the past 10 years, the IHS has used the workgroup as a method to address specific program and administrative issues.
Some of these workgroups have received budgeted amounts to support expenses incurred in carrying out the workgroup charge, including the reimbursement of travel costs incurred by its members. Other charges to work and task groups have not included a provision for cost reimbursement, leaving the workgroup members to obtain support from their respective organizational components, including the IHS, Tribal organization, or Urban Indian Health Program. In other cases, special arrangements have been made where Headquarters reimbursed an Area(s) to provide representatives, facilitators, lead negotiators, etc., on a “case-by-case” basis.
In fiscal year (FY) 2003, all Headquarters offices - the Office of the Director, the Office of Management Support (OMS), and the Office of Public Health (OPH) will budget for the reimbursement of costs incurred by the Area offices in support of Headquarters activities and functions. The procedures for reimbursement are as follows:
If you have any questions about the implementation of this SGM, please contact the Director, Division of Financial Management, at (301) 443-1270.
/Michael H. Trujillo, M.D./
Michael H. Trujillo, M.D., M.P.H, M.S.
Assistant Surgeon General
Refer to: OMS/MPSS
Back To Top | Previous Page