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Overview
To perform an audit, data for patients with diabetes are collected locally via manual chart review
(manual audit) or by extracting data from electronic health record systems (electronic audit), primarily the
Resource Patient Management System (RPMS). Electronic files of the data are created via data entry into a
database for manual audits or via the RPMS data extraction process for electronic audits. These electronic
files are used locally for creating reports and for local, regional, and national quality improvement efforts.
Once a year, facilities send their data to the IHS Division of Diabetes Treatment and Prevention for
centralized processing and analysis. The data are aggregated and used to generate reports to meet the need
for nationwide information for GPRA, Congress, and other IHS and Federal agencies.
Audit Instructions and Forms
Instructions and forms for conducting an audit can be found at
www.dmaudit.com.
Please carefully read the Audit Instructions document before beginning your audit, even if you have
conducted an audit before. These instructions can be found by going to
www.dmaudit.com/dwnldmain.htm
and clicking on the link for Audit Instructions on the left-hand side of the page.
Once the staff at your facility decides whether to perform a manual or electronic audit, proceed according to
the instructions to generate paper audit forms (for a manual audit) or to generate an electronic data file
using RPMS (for an electronic audit). Once you have completed this step, you will need to have a least one
person at your facility request access to the WebAudit to enter or upload data.
Due date for submitting audit data for 2008: Please check with the
Area Diabetes Consultant for your area.
WebAudit
New for 2008, a set of internet-based tools called the WebAudit will be implemented
for data entry, transfer of files from electronic audits, data processing, and reporting (replacing EpiInfo
which was used to perform these tasks in previous years).
The WebAudit uses a point-and-click interface for
data entry into a secure, remote, centralized database. Once the data are entered, they can be viewed,
edited or downloaded to a local system as an Excel file. Reports on the data can be run and downloaded via
the WebAudit.
Requirements: To use the WebAudit, you must have a computer with internet
access and an internet browser, such as Internet Explorer.
The WebAudit requires each user to have a username and password that is separate from the
account they use to log in to their local network.
To request a WebAudit account, click
here
(to send an email to the WebAudit team).
Most requests for WebAudit accounts will be processed within 24 hours. You will receive an email message
from "IHS - IHPES Admins" with the subject line "New IHPES Portal Account Information". Please read
the message carefully and follow the instructions to access the WebAudit.
DO NOT wait until the day you need access to request an account.
Log In to WebAudit:
Click here to log in to the WebAudit via the IHS IHPES Portal if you already
have a WebAudit account.
Questions:
If you have questions about the WebAudit or need help, email the WebAudit team at
DDTPWebAuditAdmins@ihs.gov.
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