U.S. Department of Health and Human Services
Indian Health Service: The Federal Health Program for American Indians and Alaska Natives
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Monday, December 22, 2014

Division of Diabetes Treatment and Prevention - Leading the effort to treat and prevent diabetes in American Indians and Alaska Natives


Conducting An Audit

Overview

The IHS Diabetes Care and Outcomes Audit (“Audit”) is a process for assessing diabetes care and health outcomes for American Indians and Alaska Natives with diagnosed diabetes. Assessing the care and health of patients with diabetes on a regular basis allows health care facilities to see the strengths and weaknesses of the diabetes care they are providing. By carefully reviewing the results of their Audits, facilities can identify areas for improvement and implement strategies to work towards the goal of providing all diabetes patients with the highest quality of care, as outlined in the Standards of Care and Clinical Practice Recommendations: Type 2 Diabetes.

Methods

To perform an Audit, data for patients with diabetes are collected at the local clinic or hospital by one of two methods:

  • Electronic audit – Extraction of data from an electronic health record system directly into a data file, usually via the IHS Resource Patient Management System (RPMS). For the annual Audit, the electronic data file is then uploaded into a central database via the WebAudit’s upload tool. For more information about RPMS electronic Audits, click here.
  • Manual audit – Manual chart review, where one physically examines the medical record and uses its information to complete an paper Audit form [PDF - 33KB], using the detailed Audit instructions [PDF - 505KB] as a guide. For the annual Audit, data from the audit forms are then entered into a central database via the WebAudit Data Entry tool.

There are pros and cons to both manual and electronic audit methods. Learn more about them in the Audit instructions. [PDF - 505KB]

Annual Audit

Once a year, IHS, Tribal, and Urban Indian health care facilities nationwide audit medical records for their patients with diabetes. Participating facilities submit their data to the IHS Division of Diabetes for centralized processing and analysis. The data are aggregated and used to generate reports with nationwide information for IHS leadership, Congress, and other Federal agencies.

Each year the data elements in the Audit are reviewed and changed as necessary to reflect current standards of diabetes care.

For detailed instructions and forms for the current Audit year, visit the Audit Resources page.

 

 


Screenshot graphic of the Electronic Health Record (EHR)

Division of Diabetes Treatment and Prevention | Phone: (505) 248-4182 | Fax: (505) 248-4188 | diabetesprogram@ihs.gov