Who at my healthcare organization should be doing the monthly RPMS exports on our database?
It is the health programs responsibility to complete any RPMS exports by the 25th of every month. The responsible person performing this task varies from organization to organization. Some sites assign the task of exporting data to the respective responsible party for such RPMS packages. The Site Manager would coordinate this effort on a monthly basis.
For example: The Immunization coordinator will export the data from the Immunization package; the Data Entry clerk or supervisor will export the data from the Patient Care Component (PCC) package; the Behavioral Health professional will export their own data from the Behavioral Health package; the Contract Health Service (CHS) coordinator will export the data from the CHS package; and the Dental Assistant will export data from the Dental Package.
Another possibility is to assign this task to one person to export ALL RPMS data at the same time. This one person could be the RPMS Site Manager, the Clinic Manager, IT personnel or other health professional that's capable and willing to take on this responsibility.
In the event the healthcare organization does not have someone who can perform this task, the health program staff should let our office know that there is no-one at the site who can perform these tasks and that they'd like our IRM staff to perform the exports until someone from the health program can be assigned this responsibility.