DEPARTMENT OF HEALTH AND HUMAN SERVICES
INDIAN HEALTH SERVICE
TRIBAL SELF-GOVERNANCE PROGRAM
PLANNING COOPERATIVE AGREEMENT
New Funding Cycle for Fiscal Year 2007
Funding Opportunity Number: HHS-2007-IHS-TSGP-0001
CFDA Number: 93.210
Key Dates: Applications Due - November 24, 2006
Objective Review Committee to Evaluate Applications - December 7-8, 2006
Anticipated Project Start Date - January 15, 2007
I. Funding Opportunity Description
The purpose of the program is to award cooperative agreements that provide planning resources to Tribes interested in participating in the Tribal Self-Governance Program (TSGP) as authorized by Title V, Tribal Self-Governance Amendments of 2000 of the Indian Self-Determination and Education Assistance Act of Public Law (Pub. L.) 93-638, as amended. There is limited competition under this announcement because the authorizing legislation restricts eligibility to Tribes that meet specific criteria. (Refer to Section III (1.) (A.), ELIGIBLE APPLICANTS in this announcement.) The TSGP is designed to promote self-determination by allowing Tribes to assume more control of Indian Health Service (IHS) programs and services through compacts negotiated with the IHS. The Planning Cooperative Agreement allows a Tribe to gather information to determine the current types of Programs, Services, Functions, and Activities (PSFAs), and related funding available at the Service Unit, Area, and Headquarters levels and provide the opportunity to improve and enhance the healthcare delivery system to better meet the needs of the Tribal community.
II. Award Information
TYPE OF AWARD: Planning Cooperative Agreement.
ESTIMATED FUNDS AVAILABLE: The total amount identified for Fiscal Year (FY) 2007 is $600,000 for approximately twelve (12) Tribes to enter the TSGP planning process.
ANTICIPATED NUMBER OF AWARDS: The estimated number of awards to be funded is approximately 12.
PROJECT PERIOD: 12 months.
AWARD AMOUNT: $50,000 per year.
PROGRAMMATIC INVOLVEMENT: TSGP funds will be awarded as cooperative agreements and will have substantial IHS programmatic involvement to establish a basic understanding of Programs, Services, Functions and Activities (PSFAs) and associated funding at the Service Unit, Area, and Headquarters levels.
The IHS roles and responsibilities will include:
The Applicants roles and responsibilities will include:
III. Eligibility Information
1. Eligible Applicants
To be eligible for a Planning Cooperative Agreement under this announcement, an applicant must meet all of the following criteria:
A. Be a Federally-recognized Tribe as defined in Title V, Pub. L. 106-260, Tribal Self-Governance Amendments of 2000, of the Indian Self-Determination and Education Assistance Act (the Act), Pub. L. 93-638, as amended. However, Alaska Native Villages or Alaska Native Village Corporations, who are located within the area served by an Alaska Native regional health entity already participating in compact status, are not eligible (Pub. L. 106-260, Title V, Section 12(a)(2)(b)).
2. Cost Sharing or Matching Funds
The Tribal Self-Governance Planning Cooperative Agreement Announcement does not require matching funds or cost sharing to participate in the competitive grant process.
3. Other Requirements
The following documentation is required (if applicable):
A. This program is described at 93.210 in the Catalog of Federal Domestic Assistance.
B. Tribal Resolution - Submit a Tribal resolution from the governing body authorizing the submission of the application for the Tribal Self-Governance Planning Cooperative Agreement. Tribal Consortia applying for a Tribal Self-Governance Planning Cooperative Agreement, shall submit Tribal Council Resolutions from each Tribe in the consortium. Draft resolutions are acceptable in lieu of an official resolution. However, an official signed Tribal resolution must be received by the Office of Tribal Self-Governance, Attn: Jolene Aguilar , 801 Thompson Avenue, Suite 240, Rockville, MD 20852, by Wednesday, December 6, 2006. If an official signed resolution is not received by December 6, 2006, the application will be considered incomplete and will be returned without consideration.
C. Demonstrate, for three fiscal years, financial stability and financial management capability, which is defined as no uncorrected significant and/or material audit exceptions in the required annual audit of the Indian Tribe’s self-determination contracts or self-governance funding agreements with any Federal agency.
D. Applicants are required to submit a current version of the organization’s audit report. Audit reports can be lengthy, therefore, the applicants may submit them separately via regular mail by the due date (November 16, 2006). If the applicant determines that audit reports are not lengthy, the applicants may scan the documents and attach them to the electronic application. Applicants must submit two copies of the audits that reflect three previous fiscal years under separate cover directly to the Office of Tribal Self-Governance, Attn: Kevin C. Quinn, 801 Thompson Avenue, Suite 240, Rockville, MD 20852, referencing the Funding Opportunity Number, HHS-2007-IHS-TSGP-0001, as prescribed by Pub. L. 98-502, the Single Audit Act, as amended (see OMB Circular A-133, revised June 24, 1997, Audits of States, Local Governments, and Non-Profit Organizations), for the three previous fiscal years. If this documentation is not received by the due date (November 16, 2006), the application will be considered as unresponsive and will not be considered.
IV. Application and Submission Information
1. Application package and detailed instructions for this announcement can be found on Grants.gov (www.grants.gov) or at: http://www.ihs.gov/NonMedicalPrograms/gogp/gogp_funding.asp
Information regarding the electronic application process may be directed to Michelle G. Bulls, at (301) 443-6528 or via email at email@example.com.
2. Content and Form of Application Submission:
All applications should:
Public Policy Requirements: All Federal-wide public policies apply to IHS cooperative agreements with exception of Lobbying and Discrimination.
3. Submission Dates and Times:
Applications must be submitted electronically through Grants.gov by Thursday November 16, 2006. Late applications will not be accepted for processing, will be returned to the applicant, and will not be considered for funding.
4. Intergovernmental Review:
This funding opportunity is not subject to Executive Order 12372, “Intergovernmental Review of Federal Programs.” State approval is not required.
5. Funding Restrictions:
A. Tribes are only eligible to receive one Tribal Self-Governance Planning Cooperative Agreement award.
B. Each planning cooperative agreement shall not exceed $50,000.
C. The available funds are inclusive of direct and indirect costs.
D. Division of Grants Operations will not acknowledge receipt of applications.
E. Only one planning cooperative agreement will be awarded per applicant.
6. Other Submission Requirements:
The application must comply with the following:
A. Table of Contents
B. Abstract (one page) - Summarizes the project.
C. Application for Federal Assistance (SF-424, Rev. 09/03)
D. Narrative (no more than 7 pages) and should include the following:
(1) Background information on the Tribe.
(2) Proposed scope of work, objectives, and activities that provide a description of what will be accomplished including a one-page Time Frame Chart.
E. A line-item budget and narrative justification.
F. Appendices to include:
(1) Resumes or position descriptions of key staff.
(2) Contractors/Consultants resumes or qualifications and scope of work.
(3) Current Indirect Cost Agreement.
(4) Organizational Chart (Optional)
ELECTRONIC TRANSMISSION - The preferred method for receipt of applications is electronic submission through Grants.gov. You may not e-mail an electronic copy of a cooperative agreement application to us.
Please note the following:
Since October 1, 2003, applicants are now required to have a Dun and Brandstreet (DUNS) Number. The DUNS number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access <http://www.dunandbradstreet.com> or call 1-866-705-5711. Interested parties may wish to obtain their DUNS number by phone to expedite the process.
Applications submitted electronically must also be registered with the CCR. A DUNS number is required before CCR registration can be completed. Many organizations may already have a DUNS number. Please use the number listed above to investigate whether or not your organization has a DUNS number. Registration with the CCR is free of charge.
Applicants may register by calling 1-888-227-2423. Please review and complete the CCR “Registration Worksheet” located on http://www.Grants.gov/CCRRegister.
More detailed information regarding these registration processes can be found at http://www.Grants.gov.
V. Application Review Information
The instructions for preparing the application narrative also constitute the evaluation criteria for reviewing and scoring the application. Weights assigned to each section are noted in parentheses.
A. GOALS AND OBJECTIVES OF THE PROJECT (30 points)
Are the goals and objectives measurable; are they consistent with the purpose of the program and the needs of the people to be served, and are they achievable as demonstrated by the proposed time frame chart?
B. METHODOLOGY (20 points)
Describe fully and clearly the methodology and activities that will be used to accomplish the goals and objectives of the project.
C. MANAGEMENT OF HEALTH PROGRAM(S) (10 points)
Does the applicant propose an improved approach to managing the health program(s) and state/demonstrate how the delivery of quality health services will be maintained under self-governance?
D. ORGANIZATIONAL CAPABILITIES AND QUALIFICATIONS (25 points)
Describe the organizational structure of the Tribe and their ability to manage the proposed project. Include resumes or position descriptions of key staff showing requisite experience and expertise and, where applicable, include resumes and scope of work for consultants that demonstrate experience and expertise relevant to the project.
E. BUDGET AND BUDGET JUSTIFICATION (15 points)
Submit a line-item budget with a narrative justification for all expenditures identifying reasonable and allowable costs necessary to accomplish the goals and objectives as outlined in the project narrative.
2. Review and Selection Process
In addition to the above criteria/requirements, applications are considered according to the following:
A. Application Submission (Application Deadline: November 16, 2006).
(1) The applicant and proposed project type is eligible in accordance with this cooperative agreement announcement.
(2) The applicant has not previously received a Tribal Self-Governance Planning Cooperative Agreement award.
(3) Abstract, narrative, budget, required forms, appendices and other material submitted meet the requirements of the announcement allowing the review panel to undertake an in-depth evaluation.
B. Competitive Review of Eligible Applications (Objective Review: December 7-8, 2006). Applications meeting eligibility requirements that are complete, responsive, and conform to this program announcement will be reviewed for merit by the Objective Review Committee (ORC) appointed by the IHS to review and make recommendations on these applications. The review will be conducted in accordance with the IHS Objective Review Guidelines. The technical review process ensures selection of quality projects in a national competition for limited funding. Applications will be evaluated and rated on the basis of the evaluation criteria listed in Section V.1. The criteria are used to evaluate the quality of a proposed project, determine the likelihood of success, and assign a numerical score to each application. The scoring of approved applications will assist the IHS in determining which proposals will be funded if the amount of TSGP funding is not sufficient to support all approved applications. Applications recommended for approval, having a score of 60 or above by the ORC are forwarded to the Division of Grants Operations (DGO) for cost analysis and further recommendation. The program official forwards the recommended approval list to the IHS Director for final review and approval. Applications scoring below 60 points will be disapproved.
Note: In making final selections, the IHS Director will consider the ranking factor and the status of the applicant’s three previous years single audit reports. The comments from the ORC will be advisory only. The IHS Director will make the final decision on awards.
VI. Award Administration Information
1. Award Notices
The Division of Grants Operations (DGO) will not award a cooperative agreement without an approved an approved application that is in conformance with regulatory and policy requirements. When the application is approved for funding, DGO will prepare a Notice of Award (NOA) with special terms and conditions binding upon the award and refer to all general terms applicable to the award. The NOA, signed by the Grants Management Officer, will serve as the official notification of a cooperative agreement award and will state the amount of Federal funds awarded, the purpose of the cooperative agreement, the terms and conditions of the cooperative agreement award, the effective date of the award, the project period, and the budget period. Any other correspondence announcing to the applicant that an application was selected is not an authorization to begin performance.
2. Administrative and National Policy Requirements
Cooperative agreements are administered in accordance with the following documents:
A. Progress Report. Program progress reports are required semi-annually. These reports will include a brief comparison of actual accomplishments to the goals established for the period, reasons for slippage (if applicable), and other pertinent information as required. A final report must be submitted within 90 days of expiration of the budget/project period.
B. Financial Status Report. Semi-annual financial status reports must be submitted within 30 days of the end of the half year. Final financial status reports are due within 90 days of expiration of the budget/project period. Standard Form 269 (long form) will be used for financial reporting.
C. All reports shall be submitted to the Grants Management Specialist in DGO.
Grantees are responsible and accountable for accurate reporting of the Progress Reports and Financial Status Reports which are generally due semi-annually. Financial Status Reports (SF-269) are due 90 days after each budget period and the final SF-269 must be verified from the grantee records on how the value was derived. Grantees are allowed a reasonable period of time in which to submit financial and performance reports.
Failure to submit required reports within the time allowed may result in suspension or termination of an active cooperative agreement, withholding of additional awards for the project, or other enforcement actions such as withholding of payments or converting to the reimbursement method of payment. Continued failure to submit required reports may result in one or both of the following: (1) the imposition of special award provisions; and (2) the non-funding or non-award of other eligible projects or activities. This applies whether the delinquency is attributable to the failure of the grantee organization or the individual responsible for preparation of the reports.
VII. Agency Contact(s)
1. Questions on the programmatic issues may be directed to:
Jolene Aguilar, Program Specialist
Tena Larney, Program Analyst or
Office of Tribal Self-Governance
Telephone No.: 301-443-7821
Fax No.: 301-443-1050
E mail firstname.lastname@example.org
2. Questions on grants management and fiscal matters may be directed to:
Denise Clark, Grants Management Specialist
Division of Grants Operations
Telephone No.: 301-443-5204
Fax No.: 301-443-9602
VIII. Other Information
The Public Health Service (PHS) strongly encourages all cooperative agreement and contract recipients to provide a smoke-free workplace and promote the non-use of all tobacco products. In addition, Pub. L. 103-227, the Pro-Children Act of 1994, prohibits smoking in certain facilities (or in some cases, any portion of the facility) in which
regular or routine education, library, day care, health care or early childhood development services are provided to children. This is consistent with the PHS mission to protect and advance the physical and mental health of the American people.
Date Charles W. Grim, D.D.S., M.H.S.A.
Assistant Surgeon General
Director, Indian Health Service