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Administrative Delegation #30


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DEPARTMENT OF HEALTH AND HUMAN SERVICES Public Health Service
     Indian Health Service
 Rockville MD 20857
Administrative #30

MAR 25 1992

TO: Associate Director
Office of Administration and Management

FROM: Director of Headquarters Operations

SUBJECT: Delegation of Authority for Approving the Temporary Use of Department of Health and Human Services Facilities for Non-official Purposes

AUTHORITY DELEGATED AND TO WHOM

Pursuant to the authority delegated to the Director, Indian Health Service (IHS), by the Reorganization Order of January 4, 1988, (52 FR 47053), and in accordance with the delegation of authority from the Director, IHS, to the Director of Headquarters Operations on September 21, 1989, for administrative authority, I hereby delegate to the Associate Director, Office of Administration and Management (OAM), the authority to approve the temporary use for non-official purposes of those special purpose facilities within IHS Headquarters and under the custody and accountability of IHS.

AUTHORITY TO REDELEGATE

This authority may be redelegated.

INFORMATION AND GUIDANCE

The policies and procedures for exercising this authority are contained in Chapter 13-20 of the Department of Health and Human Services (HHS) General Administration Manual (GAM).

The HHS GAM Chapter 13-20, paragraph 13-20-20B sets forth policies covering the exercise of delegated authority pertinent to buildings for which the Public Health Service (PHS) has custody and responsibility.

As noted in paragraph 13-20-20A of GAM Chapter 13-20, the General Services Administration (GSA) Buildings Manager is responsible for approving all requests ". . . for use of conference rooms, classrooms, and auditoriums . . ." for all GSA-assigned buildings.  However, a designated IHS facilities manager within the Areas, service units, etc., is responsible to ensure that assignments are consistent with the public interest.  We suggest that the office and/or individual designated as the facilities manager at the various levels within IHS be identified to all IHS staff.

The facilities manager of the Parklawn Complex is the Director, Administrative Services Center/OM.  The Parklawn Complex facilities consist of the Parklawn Building, and all structures occupied in whole or in part by PHS personnel within a one and one-half mile radius of it, including outdoor space.

The Director, Division of Administrative Services, IHS, is the designated individual to serve as facility manager for IHS to ensure that assignments of "occasional use" space are not adverse to IHS' mission, and are consistent with the public interest.

SUPERSESSION

This delegation supersedes the delegation contained in the Indian Health Manual, Part 1, Chapter 5, Subject:  USE OF DEPARTMENT FACILITIES FOR NON OFFICIAL PURPOSES dated June 26, 1989, Transmittal Notice 89.3.

EFFECTIVE DATE

This delegation is effective upon date of signature.

/Robert Marsland/
Robert A. Marsland
Assistant Surgeon General


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