Personnel Delegation

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Public Health Service

JUL 17 1995

Personnel #47

TO: Director of Headquarters Operations

FROM: Director

SUBJECT: Delegation of Authority for Performance Appraisal Provisions Under the Performance Management System

Authority Delegated and To Whom

1 Pursuant to the authority delegated to the Director, Indian Health Service (IHS), by the Deputy Assistant Secretary for Health Management Operations, Public Health Service (PHS), on JULY 25, 1994 as continued in the recent title change on March 28, 1995, to Deputy Assistant Secretary for Health (Management Budget), published in the Federal register (60 FR 18846) on April 13, 1995, I hereby delegate to the Director of Headquarters Operations (DHO), for employees within IHS, the authority to determine whether temporary employees may be permitted to serve without a performance evaluation in accordance with the provisions of 5 U.S.C. 4301, and 5 CPR 430.202(b)(2)

2. The Assistant Secretary for Personnel Administration (ASPER) reaffirmed the following delegations:

a. To immediate supervisors, through the officials in the supervisory line above them, the authorities of an appraising official as set forth in the Department of Health and Human Services (HHS) Instruction 430-4 for employees under their supervision.

b. To second line supervisors, through the officials in the supervisory line above them, the authorities of an appraising official as set forth in the Department of reviewing official as set forth in HHS Instruction 430-4 for employees under their supervision. This includes the authority to finalize ratings of record except as indicated in paragraph c below. However, there is no requirement for a reviewing official in any instance in which the Director, IHS, is the appraising official.

c. To officials with the responsibility for managing performance awards budgets, the authority to finalize ratings of record when award6 are proposed based on the rating of record. (Within-grade increase determinations are not awards for the purpose of this delegation.)

3. The ASPER retains the authority to:

a. Establish Departmentwide requirements for performance appraisal systems.

b. Approve exceptions to the Department's requirements, contingent upon subsequent approval by United States Office of Personnel Management where required.

4. The authority delegated in paragraphs 1. above may be redelegated with further redelegation authorized.

Information and Guidance

5. Requirements and instructions for exercising this authority are contained in 5 U.S.C. Chapter 43, 5 CPR Part 430, the HHS Performance Management Plan, and HHS and PHS Personnel Instructions 430-4.

Prior delegations

6. This delegation supersedes the following delegations of authority memorandums from the Director, IHS, to the DHO:

a. Delegation of Authority for Planning and Appraising the Performance of Employees Covered by the Performance Management and Recognition System, dated June 16, 1992.

b. Delegation of Authority for Performance Awards Under the Performance Management and Recognition System, dated April 9, 1992.

c. Delegation of Authority for Performance Appraisal Provisions Under the Employee Performance Management System, dated September 3, 1992.

Effective Date

7. This delegation is effective upon date of signature.

/Michael Trujillo/
Michael H. Trujillo, M.D., M.P.H
Assistant Surgeon General