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Indian Health Service The Federal Health Program for American Indians and Alaska Natives


     Indian Health Manual
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Part 1, Chapter 1:  Manual Exhibit 1-1-F

Example - Circular Appendix/Exhibit Format

Circular Appendix/Exhibit 2005-XX-A
Page 1 of 1
(00/00/2005)

EXAMPLE OF DIRECTIVES CONTROL, DISTRIBUTION, AND FILING INSTRUCTIONS

CONTROL, DISTRIBUTION, AND FILING OF IHS DIRECTIVES

Upon signature by the Director, Indian Health Service (IHS), or his/her designee, the IHS directive is returned to the Management Policy and Internal Control Staff (MPICS) for the assignment of control and transmittal numbers.  The Area DDCOs are responsible for further electronic transmission or printing and duplication of the directives to the Area Directors, Area Executive Officers, Service Unit/Health Center Directors and subject-matter functional area managers within their Areas.  Copies of signed directives are filed as follows:

  1. Indian Health Manual Chapters.  The Indian Health Manual (IHM) chapters are filed in a central location at each Area Office and in the Directives and Delegations Library in the MPICS office, IHS Headquarters.  The original copy of each chapter and the original of the signed TNs for that chapter are filed in the original directives repository file maintained in the MPICS office.
  2. Indian Health Service Circulars.  Copies of the IHS circulars are filed in a central location at each Area Office and in the Directives and Delegations Library in the MPICS office, IHS Headquarters.  The original copies of IHS circulars are filed in the directives repository file maintained in the MPICS office.
  3. Special General Memorandums.  The Director's special general memorandums (SGM) are filed in sequential order of issuance in central locations at the Area Offices and in the Directives and Delegations Library in the MPICS office, IHS Headquarters.  The original copy is filed with charge memorandums, research documents, etc., in the directives repository file maintained in the MPICS office.


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