U.S. Department of Health and Human Services
Indian Health Service: The Federal Health Program for American Indians and Alaska Natives
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Monday, April 21, 2014

Division of Diabetes Treatment and Prevention - Leading the effort to treat and prevent diabetes in American Indians and Alaska Natives


Making Your Meetings Work

Part 2 of Making Your Meetings Work web-based training. To access this training, please download Flash Player.

Video 1: Small Informal Meeting Example (5:45)

Video 2: Guidelines for Small Informal Meetings
Essential Elements

Small, informal meetings are usually for staff within your office. The goal of small meetings is to have an in-person meeting with your staff and to build camaraderie.

  • Set start and finish times and keep to them, but understand that people may be coming late or leaving early. Make them brief, but not too broken up. Cancel if you don’t really need to meet – if there is no purpose.
  • Minimize interruption by doing the following:
    • Get someone to be on call during the meeting
    • Turn off cell phones and pagers
    • Establish rules about computer use
  • Remind people of their delegated responsibilities and that you will ask for reports by a certain time, then do it!
  • Ending a meeting is important: Summarize, and ask if there is any lack of clarity about what has been decided.
  • Let everyone know when the next meeting is and who is responsible for which action items for the next meeting.
  • Send out the notes of decisions made, delegated responsibilities, topics to be covered in another meeting and timelines within the next two days.
Quick Facts
  • Informal meetings build camaraderie
  • Make meetings brief
  • Have start and finish times
  • Limit cell phone and computer use
  • Send meeting notes soon after the meeting
  • Identify decisions and who is responsible for which action items


Division of Diabetes Treatment and Prevention | Phone: (505) 248-4182 | Fax: (505) 248-4188 | diabetesprogram@ihs.gov