U.S. Department of Health and Human Services
Indian Health Service: The Federal Health Program for American Indians and Alaska Natives
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Tuesday, July 29, 2014

Division of Diabetes Treatment and Prevention - Leading the effort to treat and prevent diabetes in American Indians and Alaska Natives


Making Your Meetings Work

Part 4 of Making Your Meetings Work web-based training. To access this training, please download Flash Player.

Video 2: Guidelines for Planning Large Meetings (4:50)

Video 1: Planning a Large Meeting Example
Essential Elements

Meetings provide opportunities for participants to interact and network with each other and provide information on the latest developments in health care, which in turn, can enhance overall patient care. Meetings also provide an important opportunity for training rather than being just breaks from work.

To create an effective meeting:

  • establish and clarify rules of the meeting, e.g. no cell phones, BlackBerry’s, etc.
  • establish and identify the goals of the meeting.
  • consider the timing of activities and lectures. Consider how your participants will feel before lunch, after lunch, etc.
  • make them interesting, effective, and high-energy. Incorporate ways to present information rather than "top-down talking" with too many talking heads or using only PowerPoint.
  • use small groups for very short periods of time with a specific task.
  • plan interaction by having something for people to respond to, such as asking questions to guide discussion.
Quick Facts
  • Opportunity to network
  • Use to provide information and training
  • Clarify rules and goals
  • Stay on schedule
  • Use a variety of presentation techniques
  • Use small groups
  • Plan interaction with the audience


Division of Diabetes Treatment and Prevention | Phone: (505) 248-4182 | Fax: (505) 248-4188 | diabetesprogram@ihs.gov