U.S. Department of Health and Human Services
Indian Health Service: The Federal Health Program for American Indians and Alaska Natives
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Thursday, November 27, 2014

Division of Diabetes Treatment and Prevention - Leading the effort to treat and prevent diabetes in American Indians and Alaska Natives


SDPI Community-Directed Grant Program
Mid-Year Progress Report

MID-YEAR PROGRESS REPORT FOR FY 2014

A Mid-Year Progress Report will be required during the FY 2014 budget period as stated in the FY 2014 Programmatic Terms and Conditions (item #8) and item 8.1 of the FY 2014 Continuation Application Instructions. The goal of the Mid-Year Report is to assess grantee progress. You will report progress on the following:

  • Attending and keeping track of Required SDPI Trainings.
  • Improving the IHS Diabetes Care and Outcomes Audit items/elements.
  • Collecting baseline data for Required Key Measures of selected Best Practice(s).
  • Accomplishing objectives and planned activities from the program plan (FY 2014 Project Narrative Parts 1 and 2).

Q&A SESSIONS & TECHNICAL ASSISTANCE OPPORTUNITIES

  • Q&A Sessions – Live Question and Answer sessions are one hour sessions that will provide an opportunity to ask questions about preparing the Mid-Year Progress Report. Currently scheduled sessions are listed below. Check back on this webpage for newly scheduled sessions.
    • Thursday, December 4, 2014
      1pm EST / 12pm CST / 11am MST / 10am PST / 9am AKST

      Join Session Exit Disclaimer: You Are Leaving www.ihs.gov

      Note: Select "Enter as a Guest" or "Enter with your Adobe Connect login and password" if you have one.
  • FY 2014 Mid-Year Progress Report Overview Exit Disclaimer: You Are Leaving www.ihs.gov (recorded session) – Provides a review of the FY 2014 Terms and Conditions and overview and submission of the FY 2014 Mid-Year Progress Report (26:31 minutes).
  • Contact your Area Diabetes Consultant for help and technical assistance.

MID-YEAR PROGRESS REPORT TEMPLATE

  • Ensure that you have the following documents for review before you begin:
    • FY 2014 Notice of Award including Terms and Conditions
    • FY 2014 Project Narrative (Parts 1 and 2)
    • FY 2013 Annual Progress Report
  • Mid-Year Progress Report Template [PDF - 941KB] – Use this PDF fillable template to complete and submit your report.

REPORTING PERIODS AND DEADLINES FOR MID-YEAR PROGRESS REPORT

Reporting periods and due dates are provided in the table below:

Budget Cycle
Period
Budget Cycle
Period dates
Suggested Date to Begin Report Due Date*
Cycle 1 October 1, 2013 to
September 30, 2014
February 3, 2014 April 15, 2014
Cycle 2 January 1, 2014 to
December 31, 2014
May 1, 2014 June 16, 2014
Cycle 3 April 1, 2014 to
March  31, 2015
August 1, 2014 September 15, 2014
Cycle 4 June 1, 2014 to
May 31, 2015
November 1, 2014 December 15, 2014

* If you are a sub-grantee, check with your primary program on submission date and instructions.

Timeline: This report should cover progress made from your program’s budget cycle period start date to present.

SUBMISSION

Submit the completed PDF template on GrantSolutions:

  1. Log into GrantSolutions Exit Disclaimer: You Are Leaving www.ihs.gov and look for your SDPI Community-Directed grant.
  2. Click "Grant Notes" – a new Grant Notes window will pop up.
  3. Click "Add" at the end of the screen.
  4. For subject, put "Mid-Year Report for FY 2014" (add grant year if known).
  5. Select Correspondence for Note Type and Programmatic Report for Category Type.
  6. Provide the timeline that this report covers in the Notes section.
  7. Use the lower section to browse for your reports to upload into the system.
  8. Ensure that the "Status" shows "SUCCESSFUL" for the report you uploaded before clicking the "Submit" button.
  9. Notify your Area Diabetes Consultant that the report has been submitted on GrantSolutions.
 

QUESTIONS?

Please include your name, contact information, program name and grant number (if known) when submitting questions via email.

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Division of Diabetes Treatment and Prevention | Phone: (505) 248-4182 | Fax: (505) 248-4188 | diabetesprogram@ihs.gov