U.S. Department of Health and Human Services
Indian Health Service: The Federal Health Program for American Indians and Alaska Natives
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Planning, Evaluation & Research

RRM Category: ADMINISTRATION

RRM Module: Site Administration

Overview:
The RRM Site Administration staffing module estimates the requirements for executive staff , clinical director, and administrative assistants. The executive staff performs the day-to-day program management and executive administration of the overall facility. The workload parameter that is the key variable in the staffing estimation is the total facility staff.

Services Description:
The Site Administration staff performs the day-to-day program management and executive administration of the overall facility. Site administration staff is responsible for all facility operations. The staffing category of Executive staff potentially includes personnel with the following titles:
  • Facility Director
  • Clinical Director
  • Human Resources Officer
  • Office Services Director

The support staff for the Executive staff will be Administrative Assistants.

Staffing Criteria:
Hospital/Medical Center
Fixed Executive staff of 4.0 FTEs for each hospital, plus 1.0 FTE Executive staff for every 250 hospital staff over 250.

Fixed Clinical Director staff of 1.0 FTE for each hospital.

Fixed Clinical Director staff of 2.0 FTE if a Medical Center.

Fixed Administrative Assistant staff of 2.0 FTEs for each hospital.

Health Center
Fixed Executive staff of 2.0 FTEs for each Health Center, plus 1.0 FTE Executive for every 100 Health Center staff over 100.

Fixed Clinical Director staff of 0.5 FTE for each health center.

Fixed Administrative Assistant staff of 1.0 FTE for each Health Center.

STAFFING FORMULAE

Personnel Categories:
Executive staff
Clinical Director
Administrative Assistant

Driving Variables:
Total Facility staff

MINIMUM STAFFING LEVELS (fixed):

Personal Category FTEs per
Executive Staff 4 Hospital/Medical Center
Executive Staff 2 Per Health Center
Clinical Director 2 Per Medical Center
Clinical Director 2 Per Hospital
Clinical Director 0.5 Per Health Center
Administrative Assistant 2 Per Hospital
Administrative Assistant 1 Per Health Center

Plus, VARIABLE STAFFING LEVELS:

Personal Category FTEs per Driving Variables Min. Max.
Executive staff 1 100 Total Health Center staff 0 n/a
Executive staff 1 250 Total Hospital staff 0 n/a


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