Purchasing Office Supplies
The HHS primary sources for purchasing office supplies as of October 1, 2011 are the FSSI Office Supplies BPAs.
Cardholders must make a written determination of best value (e.g., price, quality, delivery, etc.) prior to purchasing office supplies from any other source.
The FSSI Office Supplies program contains 15 BPAs that provide a wide range of office supplies, toner, and copy paper. Benefits of utilizing the FSSI Office Supplies BPAs include:
- Competitive pricing that continues to decrease as certain purchasing thresholds are met
- Multiple vendor choices, including 13 small business vendors
- Numerous environmentally preferred “green” and Ability One products
- Ease of ordering, including multiple ordering methods (GSA Advantage, vendor websites, DOD Emall).
1. Ordering Options
Multiple options are available for placing orders against these BPAs: online via GSA Advantage!, DOD EMALL, or via the vendor's corporate Web sites. Cardholders may also contact the vendor directly via phone, e-mail, or fax to place orders, and, where applicable, make in-store purchases.
2. Orders at or below the micro-purchase threshold
Cardholders may place orders at or below the micro-purchase threshold ($3,000) with any Pool One Full Catalog BPA holders, Pool Two Full Catalog BPA holders which include next day delivery, desktop delivery, secure desktop delivery, fill or kill and international shipping, and Pool Three Toner Only BPA holders. Cardholders should attempt to distribute orders at or below the micro-purchase threshold among all BPA holders via any ordering medium: (1) GSA Advantage! (2) DOD EMALL; or (3) orders directly with the vendors (including in-store purchases) using a Government Purchase Card (GPC).
The FSSI Office Supply BPAs are divided into three pools:
POOL ONE - comprised of nine companies that provide full office supply catalogs.
| Vendor Name | BPA Number | Socio - Economic Status |
|---|---|---|
Capitol Supply Inc.
|
GS-02F-XA001 | S |
| Document Imaging Dimensions
|
GS-02F-XA002 | S/W |
| Independent Stationers Inc.
|
GS-02F-XA003 | S |
| Metro Office Products LLC
|
GS-02F-XA004 | S/D |
| New York Inkjet LLC
|
GS-02F-XA012 | S/W |
| Shelby Distribution Inc.
|
GS-02F-XA005 | SDVOSB |
| Sita Business Systems Inc.
|
GS-02F-XA006 | S/D/W |
| The Office Group dba Stephens Office Supply
|
GS-02F-XA014 | S/W |
| Wecsys LLC
|
GS-02F-XA007 | S/D |
POOL TWO - comprised of three companies that provide full office supply catalogs, next day delivery, secure desktop delivery, fill/kill, and international shipping.
| Vendor Name | BPA Number | Socio - Economic Status |
|---|---|---|
| EZ Print Supplies Inc.
|
GS-02F-XA008 | S/W |
| Office Depot
|
GS-02F-XA009 | L |
| Staples Inc.
|
GS-02F-XA013 | L |
POOL THREE - comprised of three companies that provide toner catalogs.
| Vendor Name | BPA Number | Socio - Economic Status |
|---|---|---|
| ASE Direct Inc.
|
GS-02F-XA010 | SDVOSB |
| Cartridge Savers Inc.
|
GS-02F-XA011 | S/D |
| Imaging Systems dba Access Products
|
GS-02F-XA015 | SDVOSB |
For more details regarding the second generation Office Supply BPAs, please contact Hassan Harris at 212-264-4784 or fssi.officesupplies@gsa.gov.
How to Order Office Supplies
Steps for ordering office supplies through the FSSI BPA's are identified below:
1. GSA Advantage!
Step 1: Visit http://www.gsaadvantage.gsa.gov
click on log In.
Step 2: Enter your user name and password.
Step 3: To access the FSSI Office Supplies BPA's you click on office solutions FSSI below.
Step 4: You are in the FSSI Office Supplies Ordering Store you can Search by BPA contract number, Manufacture Part number or item description. In addition you can also filter by AbilityOne, Toner Supplies, Small Business Products, Green Products and for larger orders you can compete among the FSSI BPA orders only you can click on the eBuy link above.
2. DOD EMALL!
Step 1: Visit https://dod-emall.dla.mil/acct/
and Click on the Log In to DOD EMALL under Account.
Step 2: Click on Okay and you will prompted to the next screen where you must have your Certificate Authentication will exist on your Common Access Cards (CACs). The CAC is equivalent to the HSPD-12.
If you don't have a PIV Card (IHS badge) and desk card reader you will not be able to register on this site.
Step 3: Ensure that you are in the Federal Strategic Sourcing Corridor before searching for your desired office supply products.
3. Order Directly with BPA Vendors
BPA Vendors In Store Purchases
Purchases made in store using government purchase card will automatically receive the FSSI BPA negotiated pricing.
Fax Purchases
The BPA Vendors have streamlined the fax ordering process to its maximum efficiency.
For pre-approved, most frequently ordered products, use vendors standard fax form (Contact the Vendor directly for the fax form). Write in the quantities and fax the form. For infrequently ordered items, fill out the Non-Core Requisition Form. Write in the quantity, manufacture part number, unit of measure, description and fax the form.
A vendor's rapid turnaround time on faxed orders dictates that all orders are received within 3-4 business days. Please use vendor fax number for faxing orders.
