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Indian Health Service The Federal Health Program for American Indians and Alaska Natives


     Indian Health Manual
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Part 9, Chapter 5:  Manual Exhibit 9-4-A

Summary of Requested Data Elements

Data Element Source Notes
Manual Journal Voucher (JV) Tracking Numbers JV log books and system-generated numbers For manual entries with source of manual.  Enter in journal name field.
Journal name JV entry control log books The journal name should begin with the tracking number.
Description Manual entry supporting documentation Must be clear, concise, and detailed for the outside user to understand.
Period Accounting Period Accounting period to which the entry is applicable.
Date Date of the transaction Might not be the same as accounting period.
Category Defined Categories from Unified Financial Management System Further defines the type of transaction being entered for a given source.
Source Manual, Spreadsheet, interface name, or sub-ledger module Manual if entered directly into UFMS.  Application Desktop Integrator (ADI) entries should have appropriate source to facilitate sub-ledger to General Ledger reconciliation.
Budget Account Code Structure (BACS) String Operating Division (OPDIV) BACS Segments Must include necessary data to produce Financial Statements.
Descriptive Flex Field Values Manual entry supporting documentation HHS elimination code or Federal Agencies Centralized Trial-Balance System trading partner.
GL account BACS segment and Manual supporting documentation Budgetary and proprietary relationship should be in check.
Dollar amount Manual entry supporting documentation Accounts must be clearly traced to supporting documentation.
Reference Information (ADI only) Sub-ledgers Required to link data in general ledger to the sub-ledgers.


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