All requirements for this grant can be found on the latest Notice of Award (NoA) issuing new funds, including the Programmatic Terms and Conditions [PDF - 145KB] which come from the Division of Diabetes.
Expectations – What is expected from me?
Work with us: You will be working with the Division of Diabetes, the Division of Grants Management (DGM) and your Area Diabetes Consultant (ADC). For more information on these programs, see step 2 from the Tips for New Program Coordinators section.
Program Coordinator: Your program must have a program coordinator who has relevant health care education and/or experience. This person should also be the primary contact to the Division of Diabetes, DGM and their ADC.
Implementing Best Practice: Your program must implement activities and/or services for improving the Required Key Measure of your program's selected SDPI Diabetes Best Practice.
Report Required Key Measure (RKM) data using the SDPI Outcomes System (SOS): The SOS is a new web-based data system for SDPI FY 2016 Community-Directed grant programs. All programs must submit RKM data for their Target Group for their selected Diabetes Best Practice via the SOS. At least one person in your program will need to get access to this system to enter RKM data and pull reports.
Attend and track SDPI Required Trainings: The Division of Diabetes hosts trainings that are specific to requirements for grant applications, activities and other related topics. It is up to the grant program to attend and keep track of the trainings they attended. All trainings are recorded.
Participate in the IHS Diabetes Care and Outcomes Audit: All grant programs must participate in and/or be aware of the results from the Annual Diabetes Care and Outcomes Audit. If your program does not participate directly, you can usually get an Audit report from your local facility and/or your ADC.
Submit Reports/Annual Application: See 'Requirements' below for the types and timing of reports and applications.
Meet technical requirements: Make sure that your program has access to a reliable computer with high-speed internet in order to successfully enter RKM data, access required trainings, and complete reports.
Comply with IHS Policies and Procedures related to this grant: Most policies and procedures are provided on the Notice of Award or on Division of Grants Management or Division of Diabetes websites. However, if you are not sure on something, contact your Grants Management Specialist.
Requirements – Provides an overview of required reports and application due dates. For more specific dates, an SDPI Community-Directed Timetable [PDF – 107KB] is available for downloading and printing.
Application: Based on the Division of Grants Management policy, the application is due 120 days before the start of grant's budget period or fiscal year. Submission: Applications will be submitted on GrantSolutions.
Semi-Annual Progress Report: This report will assess program progress and is due June 30, 2016. Submission: Submit on GrantSolutions as a Grant Note.
IHS Diabetes Care and Outcomes Audit Report: Grant programs need to refer to this report on their application and other reports even if they do not directly participate in conducting the Diabetes Audit. Draft reports generally become available annually in April. Submission: Submit via WebAudit.
Annual Reports: Based on grants policy, there are two reports due 90 days after the end of your program's budget period or fiscal year:
Program Progress Report: Along with providing project narrative updates, grant programs will also report on what SDPI Required Trainings they attended. Submission: Submit on GrantSolutions as a Grant Note.
Federal Financial Report (SF-425): Due to the Division of Payment Management and the Division of Grants Management. Submission: The Federal Financial Report must be submitted on the Payment Management System. Your local fiscal office should have access to this. Submit a copy of the SF-425 on GrantSolutions as a Grant Note.
Please include your name, contact information, program name and grant number (if known) when submitting questions via email.