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Capital Planning and Investment Control (CPIC)  

CPIC Charter

Department of Health and Human Services
Indian Health Service
Office of Information Technology
Rockville, Maryland 20852

Capital Planning and Investment Control Council Charter Sec.

  1. Purpose
  2. Authorities
  3. Responsibilities
  4. Membership
  5. References
  6. Charter Review
  7. Supersedure
  8. Effective Date

1. Purpose
The Indian Health Service (IHS) Information Technology (IT) Capital Planning and Investment Control (CPIC) Council is established to provide subject matter expertise and act as the advisory council to IHS Chief Information Officer (CIO) and Integrated Program Team (IPT) on CPIC and investment portfolio management.

The IHS CPIC Council is responsible for the CPIC process which assures consistency between the Department and Federal government and which provides clear understanding of process roles, responsibilities, and timing among all accountable parties.

The IHS CPIC Council also manages, measures, and improves the CPIC policy, procedures, and tools to support continuous improvement of the CPIC process and its outcomes. The IHS CPIC Council reviews and communicates issues presented to the IHS IT Governance Boards, provides guidance to IHS on Board-established reporting and presentation requirements for Board reviews, and advises the IHS CIO on CPIC issues.

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2. Authorities
A. The Clinger-Cohen Act of 1996 (CCA). Requires that divisions use a disciplined CPIC process to acquire, use, maintain, and dispose of information technology. The purpose of the CCA is to improve the productivity, efficiency, and effectiveness of federal programs though improved acquisition, use, and disposal of IT resources.

B. Office of Management and Budget (OMB) Policy for Management of Federal Information Resources. Contained in Circular A–130, Management of Federal Information Resources, Exhibit 300 and Exhibit 53 of Circular A-11.

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3. Responsibilities
The following list describes the responsibilities of the CPIC Council.

A. The CPIC Council shall ensure that IT investments directly support and align with the IHS mission and strategic goals.

B. The CPIC Council shall provide expertise to ensure business processes are appropriately reengineered before investing in IT to support those processes.

C. The CPIC Council shall provide an analysis of investments to ensure that these investments demonstrate a strong business case documenting the financial, technical and strategic merits justifying the investment. investments shall:

  • Align with IHS Enterprise Architecture (EA).
  • Fill a performance gap in IHS ability to meet strategic goals and objectives at the lowest life cycle cost among viable alternatives.
  • Have an acceptable business case demonstrating strong project management capabilities as well as sound investment planning.
  • Achieve a positive return on investment that is equal to or greater than that achievable through alternative use of resources.
  • Provide risk-adjusted cost and schedule goals, and measurable and achievable performance goals.
  • Provide a comprehensive risk management plan.
  • Ensure security of data and systems.

D. The CPIC Council shall evaluate and monitor all IT investments with Development, Modernization and Enhancement (DME) activities to determine if the investments demonstrate satisfactory progress toward achieving approved cost, schedule, and performance goals. All IT investments with DME activities shall apply Earned Value Management (EVM) policies and procedures, shall establish approved baselines, and shall control these baselines such that cost and schedule deviations are within a range of plus or minus (±) 5%.

E. The CPIC Council shall evaluate and monitor each IT investment with steady state activities (includes mixed life-cycle investments) to ensure that the investment, through operational analysis, is meeting the original and current cost, schedule and performance goals, whether it continues to meet IHS and user requirements, and that the total costs for an IT investment covers the life cycle and includes all budgetary resources.

F. The CPIC Council shall coordinate its internal IT management, strategic planning, budgeting, acquisition, and human resource functions to meet the requirements of OMB Circular A-130 and the Clinger-Cohen Act of 1996.

G. The CPIC Council shall enter information into the Department of Health and Human Services (HHS) Portfolio Management Tool (PMT), and shall follow the best practices guide when completing the CPIC process forms.

H. The CPIC Council shall review and submit monthly updates to HHS.

I. The CPIC Council shall assure that the EVM process is in place to manage the programs, Work Breakdown Structure (WBS), Organizational Breakdown Structure (OBS), and schedules, which includes periodic assessments of IT investment status including publication to the HHS PMT and presentation at appropriate management and IT governance reviews.

J. The CPIC Council shall meet on a periodic basis, to address HHS CPIC/OMB issues.

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4. Membership
The CPIC Council representation shall consist of the appropriate officials across the IHS Operational Division (OPDIV) (or designee) and support staff as defined by the Program Management Officers (PMOs) and shall involve (inform) representatives from the following areas—Office of Information Technology (OIT) Directors, Area Directors, Area Executive Officers or Area Information Systems Coordinators. The voting members include:

  • CPIC Manager, Chair
  • Chief Enterprise Architect (CEA)
  • Chief Information Security Officer (CISO)
  • Chief Technology Officer (CTO)
  • Program Management Officers (PMO)

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5. References
A. Indian Health Manual, Part 8, Chapter 4, “Capital Planning and Investment Control”

B. Indian Health Manual, Part 8, Chapter 5, “Conducting IT Alternatives Analysis”

C. HHS-OCIO-2005-0005.001, “HHS OCIO IT CPIC Policy”

D. HHS-OCIO-2005-0005P, “HHS OCIO Procedures for IT Capital Planning and Investment Control”

E. HHS-OCIO-2005-0004.001, “HHS OCIO Policy for IT Earned Value Management”

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6. Charter Review
This charter shall be reviewed on an annual basis, or more frequently if needed, to evaluate its effectiveness and incorporate any improvements. Recommended changes to the Charter must be supported by the CPIC Council members by a two thirds (2/3) majority vote, then submitted to the CIO for final approval.

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7. Supersedure
None.

8. Effective Date
This charter becomes effective on the date of signature.

/Howard Hays/                   April 2, 2012
Howard Hays, M.D.            Date
Director and Chief Information Officer (acting)
Office of Information Technology
Indian Health Service

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