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Indian Health Service The Federal Health Program for American Indians and Alaska Natives

Office of Direct Service and Contracting Tribes

Format Guidelines

Application and Submission Information
  1. Application package may be found at Information regarding the electronic application process may be obtained from either of the following persons:

    Ms. Patricia Spotted Horse
    Office of Direct Service and Contracting Tribes
    Indian Health Service
    801 Thompson Avenue, Suite 220
    Rockville, Maryland 20852
    (301) 443-1104

    Ms. Tammy Bagley
    Grants Policy Staff
    Indian Health Service
    801 Thompson Avenue, TMP 360
    Rockville, Maryland 20852
    (301) 443-5204

    Mr. Pallop Chareonvootitam
    Division of Grants Operations
    Indian Health Service
    801 Thompson Avenue, TMP 360
    Rockville, Maryland 20852
    (301) 443-5204

  2. Content and Form of Application Submission All applications must:
    Public Policy Requirements: All Federal-wide public policies apply to IHS grants with exception of Lobbying and Discrimination.

  3. Submission Dates and Times Applications must be submitted electronically through by close of business Friday, August 6, 2010. If technical issues arise and the applicant is unable to successfully complete the electronic application process, the applicant must contact Grants Policy Staff fifteen days prior to the application deadline. As appropriate, paper applications are due by the date referenced above. Paper applications (original and two (2) copies) shall be considered as meeting the deadline if they are received on or before the deadline date.

    Late applications not accepted for processing will be returned to the applicant and will not be considered for funding.

  4. Intergovernmental Review Executive Order 12372 requiring intergovernmental review is not applicable to this program.

  5. Funding Restrictions
    1. Pre-award costs are not allowable.
    2. The available funds are inclusive of direct and indirect costs.
    3. Only one grant will be awarded per applicant.
    4. Ineligible Project Activities

      The TMG may not be used to support recurring operational programs or to replace existing public and private resources. Note: The inclusion of the following projects or activities in an application will render the application ineligible and the application will be returned to the applicant:
      • Planning and negotiating activities associated with the intent of a Tribe to enter the IHS Self-Governance Project. A separate grant program is administered by the IHS for this purpose. Prospective applicants interested in this program should contact Ms. Dawn Houle, Office of Tribal Self-Governance, Indian Health Service, Reyes Building, 801 Thompson Avenue, Suite 240, Rockville, Maryland 20852, (301) 443-7821, and request information concerning the "Tribal Self-Governance Program Planning Cooperative Agreement Announcement" or the "Negotiation Cooperative Agreement Announcement."
      • Projects related to water, sanitation, and waste management.
      • Projects that include direct patient care and/or equipment to provide those medical services to be used to establish or augment or continue direct patient clinical care are not allowable. Medical equipment that is allowable under the Special Diabetes Grant Program is not allowable under the TMG Program. This also includes recruitment efforts for direct patient care services.
      • Projects that include long-term care or provision of any direct services.
      • Projects that include tuition, fees, or stipends for certification or training of staff to provide direct services.
      • Projects that include pre-planning, design, and planning of construction for facilities, including activities relating to Program Justification Documents.
      • Projects that propose more than one project type. Please see Section II, "Award Information", specifically "ELIGIBLE PROJECT TYPES, MAXIMUM FUNDING AND PROJECT PERIODS" for more information. An example of a proposal with more than one project type that would be considered ineligible may include the creation of a strategic health plan (defined by TMG as a planning project type) and improving third-party billing structures (defined by TMG as a health management structure project type).

    5. Other Limitations - A current TMG recipient cannot be awarded a new, renewal, or competing continuation grant for any of the following reasons:
      • A grantee may not administer two TMGs at the same time or have overlapping project/budget periods;
      • The current project is not progressing in a satisfactory manner; or
      • The current project is not in compliance with program and financial reporting requirements.

      Delinquent Federal Debts: No award shall be made to an applicant who has an outstanding delinquent Federal debt until either:
      • The delinquent account is paid in full; or
      • A negotiated repayment schedule is established and at least one payment is received.

  6. Other Submission Requirements

    ELECTRONIC TRANSMISSION - The preferred method for receipt of applications is electronic submission through Exit Disclaimer: You Are Leaving . However, should any technical problems arise regarding the submission, please contact Exit Disclaimer: You Are Leaving Customer Support at 1-800-518-4726 or . The Contact Center hours of operation are Monday-Friday from 7:00 am to 9:00 pm (Eastern Standard Time). If you require additional assistance please contact IHS Grants Policy Staff at (301) 443-5204 at least fifteen days prior to the application deadline. To submit an application electronically, please use the Exit Disclaimer: You Are Leaving apply site. Download a copy of the application package on the Exit Disclaimer: You Are Leaving website, complete it offline and then upload and submit the application via the Exit Disclaimer: You Are Leaving site. You may not e-mail an electronic copy of a grant application to us.

Please be reminded:

  • Under the new IHS requirements, paper applications are not the preferred method. However if you have technical problems submitting your application on-line, please contact Customer Support at Exit Disclaimer: You Are Leaving . If you are still unable to successfully submit your application on-line, please contact Grants Policy Staff fifteen days prior to the application deadline and advise them of the difficulties you are having submitting your application on-line. At that time, it will be determined whether you may submit a paper application. At that point you have to download the application package from Exit Disclaimer: You Are Leaving and send it directly to the Division of Grants Operations, 801 Thompson Avenue, TMP 360, Rockville, MD 20852. Applications must be received by IHS by 5:00 pm Eastern Time on the due date, Friday, August 6, 2010.
  • When you enter the Exit Disclaimer: You Are Leaving site, you will find information about submitting an application electronically through the site, as well as the hours of operation. We strongly recommend that you do not wait until the deadline date to begin the application process through
  • To use Exit Disclaimer: You Are Leaving , you, as the applicant, must have a DUNS Number and register in the Central Contractor Registry (CCR). You should allow a minimum of ten (10) days to complete CCR registration. See below on how to apply.
  • You must submit all documents electronically, including all information typically included on the SF-424 and all necessary assurances and certifications.
  • Please use the attachment feature in Exit Disclaimer: You Are Leaving to attach additional documentation that may be requested by IHS.
  • If tribal resolutions are required, please fax it to the Grants Management Specialist identified in this announcement.
  • Your application must comply with any page limitation requirements described in the program announcement.
  • After you electronically submit your application, you will receive an automatic acknowledgment from Exit Disclaimer: You Are Leaving that contains a tracking number. IHS will retrieve your application from Exit Disclaimer: You Are Leaving .
  • You may access the electronic application for this program on Exit Disclaimer: You Are Leaving .
  • You must search for the downloadable application package by CFDA number 93.228.
  • To receive an application package, the applicant must provide the Funding Announcement Number: HHS-2011-IHS-TMP-0001.

E-mail applications will not be accepted under this announcement.

Applicants are required to have a Dun and Bradstreet (DUNS) number to apply for a grant or cooperative agreement from the Federal Government. The DUNS number is a nine-digit identification number which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access Exit Disclaimer: You Are Leaving or call 1-866-705-5711. Interested parties may wish to obtain their DUNS number by phone to expedite the process.

Applicants submitting applications electronically must also be registered with the Central Contractor Registry (CCR). A DUNS number is required before CCR registration can be completed. Many organizations may already have a DUNS number. Please use the number listed above to investigate whether or not your organization has a DUNS number. Registration with the CCR is free of charge.

Applicants may register by calling 1-86688-606-8220. Please review and complete the CCR "Registration Worksheet" located on Exit Disclaimer: You Are Leaving .

More detailed information regarding these registration processes can be found at Exit Disclaimer: You Are Leaving .

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