Official Data Sources
Public Health Service
Indian Health Service
Rockville, Maryland 20857
Refer to: OPEL/DPS
OFFICIAL DATA SOURCES
| Sec. | |
|---|---|
| 1. | Purpose |
| 2. | Background |
| 3. | Definition and Responsibilities of Official Data Source |
| 4. | Policy for Obtaining Official Data |
| 5. | Designation of Official Data Sources |
- Purpose. To set forth Indian Health Service (IHS) policy and procedures with respect to the maintenance, analysis, and dissemination of national data concerning the IHS program.
- Background. The IHS provides different types of data related to its program to many organizations and individuals. Data are provided in various manners (e.g., correspondence, reports, speeches, responses) and for various purposes (e.g., planning, budget formulation, evaluation, resource allocation, health status assessment). It is important that IHS data are readily available, relevant, valid, and reliable.
- Definition and Responsibilities of Official Data Source. An IHS official data source is the IHS Headquarters organizational unit responsible for a particular type of IHS national data. The official data source properly manages the data for accuracy, completeness, and currentness; properly analyzes the data utilizing pertinent and accepted techniques; and ensures that the data are provided in written form in a meaningful, accurate, consistent, and timely manner. It is the only organizational unit authorized to provide that type of data. The IHS official data source provides the data in accordance with the provisions of the Privacy Act and Freedom of Information Act, IHS publication clearance procedures, and other Department of Health and Human Services, Public Health Service or IHS procedures for release of information.
- Policy for Obtaining Official Data. A particular type of data (e.g., physician manpower, direct inpatient admissions, dental services, contract health services (CHS) unit costs) should only be requested from the designated IHS official data source. This is to ensure that data provided in IHS documents and responses are accurate, consistent, and current. The request should be in writing in order to make clear what is specifically being requested.
- Designation of Official Data Sources. The following table indicates which IHS organizational unit is the official data source for a particular type of national data concerning the IHS program.
IHS Official Data Sources
| Data Category | Official Data Source |
|---|---|
| AIDS |
Special Initiatives Branch, Office of Health Programs
|
| Alcoholism and Substance Abuse Workload |
Alcoholism and Substance Abuse Program Branch, Office of Health Programs
|
| Births |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Budget Allocations/Obligations |
Division of Resources Management, Office of Administration and Management
|
|
Budget Request Amounts (Funding Levels Requested in IHS Budget) |
Division of Resources Management, Office of Administration and Management
|
| Community Health Nursing Workload |
Division of Nursing, Office of Health Programs
|
|
Community Health Representative Workload/Cost Effectiveness |
Community Health Representative Staff, Office of Health Programs
|
| Contract Health Service Delivery Areas |
Division of Legislation and Regulations, Office of Planning, Evaluation, and Legislation
|
| Contract Health Services Workload - All Types |
Contract Health Services Branch, Office of Health Programs
|
| Contracts and Grants -All Types |
Division of Acquisition and Grants Operations, Office of Administration and Management
|
| Deaths |
Division of Program Statistics, Office of Planning, Evaluation , and Legislation
|
| Dental Workload - Direct (IHS and Tribal) |
Dental Services Branch, Office of Health Programs
|
| Environmental Health Services |
Division of Environmental Health, Office of Environmental Health and Engineering
|
| Evaluations |
Division of Program Evaluation/Policy Analysis; Office of Planning, Evaluation, and Legislation
|
| Fluoridation Services |
Dental Services Branch, Office of Health Programs
|
| Health Education Workload |
Health Education Staff, Office of Health Programs
|
| Health Facilities - Current Listing |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
|
Health Facilities Construction History and Status |
Division of Facilities Construction and Management, Office of Environmental Health and Engineering
|
|
Indian Reservations - Current Listing |
Division of Tribal Information Services, Office of Tribal Activities
|
| Indian Reservations - Legal Status |
Division of Legislation and Regulations, Office of Planning, Evaluation, and Legislation
|
| Indian Tribes - Current Listing |
Division of Tribal Information Services, Office of Tribal Activities
|
|
Indian Tribes and Tribal Governments - Legal Status |
Division of Legislation and Regulations, Office of Planning, Evaluation, and Legislation
|
| Inflation Factors |
Division of Resources Management, Office of Administration and Management
|
| Information Systems |
Systems Planning Staff, Office of Information Resources Management
|
| Injuries |
Division of Environmental Health, Office of Environmental Health and Engineering
|
|
Inpatient Diagnoses - Contract Health Services (IHS and Tribal) |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Inpatient Diagnoses - Direct (IHS and Tribal) |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Inpatient Workload - Direct (IHS and Tribal) |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| JCAHO Accreditation Status |
Health Care Administration Branch, Office of Health Programs
|
| Laboratory Workload - Direct (IHS and Tribal) |
Laboratory Staff, Office of Health Programs
|
| Laboratory Accreditation Status |
Laboratory Staff, Office of Health Programs
|
| Mental Health Workload |
Mental Health Programs Branch, Office of Health Programs
|
| Nutrition and Dietetics Workload |
Nutrition & Dietetics Section, Office of Health Programs
|
|
Outpatient Diagnoses - Contract Health Services (IHS and Tribal) |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Outpatient Diagnoses - Direct (IHS and Tribal) |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Outpatient Workload - Direct (IHS and Tribal) |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Patient Registration |
Health Care Administration Branch, Office of Health Programs
|
| Per Capita Expenditures |
Division of Resources Management, Office of Administration and Management
|
| Pharmacy Workload - Direct (IHS and Tribal) |
Pharmacy Staff, Office of Health Programs
|
| Population - IHS Service/Eligible |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Population - IHS User |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Research - Behavioral, Biomedical, Clinical |
Division of Medical Systems Research and Development, Office of Health Program Research and Development
|
| Research - Health Services |
Division of Program Evaluation/Policy Analysis, Office of Planning, Evaluation, and Legislation
|
|
Resource Allocation Methodology and Health Services Priority System Allocations |
Division of Health Services Planning and Operations Research, Office of Planning, Evaluation, and Legislation
|
| Sanitation Facilities Construction History and Status |
Division of Facilities Planning and Construction, Office of Environmental Health and Engineering
|
| Scholarships |
Scholarship Branch, Office of Health Programs
|
| Service Units |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
|
Social and Economic Characteristics (Decennial Census Population Data) |
Division of Program Statistics, Office of Planning, Evaluation, and Legislation
|
| Social Services Workload |
Social Work Consultant, Mental Health Programs Branch, Office of Health Programs
|
| Staffing - General |
Division of Resources Management, Office of Administration and Management
|
| Staffing - Health Providers |
Health Manpower Support Branch, Office of Health Programs
|
|
Staffing - New Facilities (Resource Requirements Methodology) |
Division of Health Services Planning and Operations Research, Office of Planning, Evaluation, and Legislation
|
| Third Party Reimbursements (Medicare, Medicaid, Private Insurance) |
Health Care Administration Branch, Office of Health Programs
|
| Unit Costs - Contract Health Service |
Contract Health Services Branch, Office of Health Programs
|
| Unit Costs - Direct Services |
Health Care Administration Branch, Office of Health Programs
|
| Urban Program Workload |
Urban Programs Staff, Office of Health Programs
|
/Everett R. Rhoades, M.D./
Everett R. Rhoades, M.D.
Assistant Surgeon General
Director, Indian Health Service
Everett R. Rhoades, M.D.
Assistant Surgeon General
Director, Indian Health Service
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