Job Details
Supervisory Medical Records Administration Special
| Location: | |
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| Type: | Tribal |
| Salary Range: | $71,600 to $89,400 / Per Year |
| Open Period: | 5/1/2017 to 10/2/2017 |
| Summary: |
THIS POSITION IS A TRIBAL [NON-FEDERAL] EMPLOYMENT-- Our mission is to build and promote trust in all levels of our organization. Tohono O'odham tradition and culture provides the focus for all our efforts. Respect for employees, the public and our people is essential. United effort as one organization. Strategies to provide continuous improvement for our nation. Trust and transparency is built from focusing on all of these aspects of our mission statement. This position is located within the Tohono O'odham Nation Health Care [TONHC] Hospital and Clinics. The work involves developing new or improved solutions to complex technical problems establishing criteria formulating projects assessing program effectiveness investigating and analyzing a variety of unusual conditions, problems, or questions for Health Information Management Services [HIMS]. |
| Duties: | • Interprets national health record policies and standards for application at the Hospital and Health Centers level. Incumbent represents Tohono O'odham Nation Health Care [TONHC] Hospital and Clinics at local and/or national meetings. • Formulates health record policies specific to the Tohono O'odham Nation Health Care [TONHC] Hospital and Clinics and directs their application writes policy and procedures for medical records and coding for use both the electronic health record and the paper record as applicable. • Evaluates Health Center level of compliance with the Joint Commission [TJC] applicable continuous quality improvement standards and monitors operation of Health Center record centers pursuant to HIPAA [Health Insurance Portability and Accountability Act], Privacy Act and Freedom of Information Act. • Directs the overall operations of the HIMS program and provides leadership and guidance to the other TONHC Hospital and Clinics facilities and, ensures TONHC Hospital and Clinics has an integrated, consistent and comprehensive patient health records system. • Incumbent develops, analyzes, and implements procedures for assuring proper inter-departmental and intra-departmental workflow. • Continually evaluates and reviews procedure adequacy and, if necessary, modifies to meet latest technical requirements and techniques evaluates statistical data identifying program adequacy to management. • Ensures departmental goals and objectives are consistent with the TONHC strategic plan and provides advice and assistance in health information requirements and medico-legal aspects to the Sells Hospital and Health Centers. • Serves as an advisor to management on all phases of health information management. Serves as the CO-Chair [with Medical Staff] of the TONHC Hospital and Clinics Health Information Management Committee [HIMC] that is composed of members from medical and professional services. • Advises on the adequacy of health records and medico-legal aspects of health record operations at Health Centers. Responsible for medical statistical reports to assist hospital management and accrediting agencies to evaluate quality of clinical care. • Assists Compliance Officer to train and educate staff on the key requirements of Privacy Standards including limits on use and disclosure of protected health information, individual rights under the regulations, and administrative requirements. • Accepts subpoena duces tecum, as custodian of the health record, reviews subpoenaed records for completeness in relation to medico-legal requirements. Confers with TON attorney, when necessary, appears in court to fulfill legal requirements. Prepares records in tort claims. • Utilizing Electronic Health Record template approval criteria ensures that EHR templates are acceptable for use. • The incumbent is responsible for the administration and management of the TONHC Hospital and Clinics Medical Coding Program. Coordinates, manages, monitors and performs all functions necessary to ensure coding complies with IHS Division of Business Office Enhancement [DBOE] Office of Resource Access and Partnership [ORAP] internal control standards. • Incumbent utilizes and implements various auditing mechanisms to ensure coding compliance. Develops and implements a comprehensive internal quality control system within the HIMS program. Determines the effectiveness of such controls and their impact on the program. • Responsible for the RPMS software packages managed by the HIMS discipline: Discharge and Transfer [ADT], Patient Care Component [PCC], Release of Infom1ation [ROI] Sensitive Patient Tracking [SPT], Text Integration Utility [TIU] of EHR and other HIM packages developed by IHS. • Responsible for the review, analysis and technical evaluation of clinical records in relation to the Standards of the Joint Commission [TJC] as well as state and federal reporting requirements for vital statistics. • Assures that diagnoses are written in the language of Standard Terminology of Diseases and Operation and coding of diseases and operations are in the proper grouping of International Classification of Diseases and Operations for research and administrative evaluation. • Aids in projects by advising on procedures to efficiently collect data and assisting staff in defining their objectives in terms of the available information. Collection of data may consist of searching files or recommending special computer reports. • Designs and administers the health information program including managing work processes, personnel and planning for transition to the EHR. • Responsible for conducting and submitting [to CEO] specific assessments related to Third Party Internal Controls self-assessment and/or audits. • The incumbent supervises a staff of 16 Medical Records Technicians one Lead Medical Records Technician and one Supervisory Medical Records Technician engaged in administrative and technical work. Ensures timely performance of a satisfactory quality and quantity of work through performance of the following supervisory tasks. • Plans work to be done by subordinates sets priorities and establishes schedules and deadlines. Assigns work based on anticipated difficulty and the capabilities of available employees. Advises, counsels and instructs employees on technical and administrative matters. • Ensures HR [competency] files are in place and up-to-date meeting all TONHC Joint Commission requirements. • Recommends personnel actions such as promotion, reassignment or termination. Recommends awards and disciplinary actions. • Submits requests for personnel action timely. Interviews applicants and recommends selections. • Hears and resolves employee complaints [or refers the complaint to the level where relief can be granted]. • Determines individual training and development needs and seeks out ways to satisfy them. • The incumbent is responsible for furthering the goals of Equal Employment Opportunity [EEO] by taking positive steps in assure adhering to non-discriminatory employee practices in regard to race, color, sex, religion, national origin, age or handicap. • Contributes to a team effort. • Performs other job related duties as assigned. |
| Qualifications: | • Two years education above High School/GED • Three years of supervisory experience in Health Information Management Services [HIMS]. Licenses, Certifications, Special Requirements: • Registered Health Information Technician [RHIT] or Registered Health Information Administrator [RHIA] are desirable. • Upon recommendation for hire a criminal background and fingerprint check is required to determine suitability for hire. • Must possess and maintain a valid driver's license, [no DUIs or major traffic citations within the last three years]. • Must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles. • Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment. |
| Work Type: | Permanent, Full |
| Announcement #: | 2178 |
| Who May Apply? | All Groups of Qualified Individuals |
| Get Details & Apply: | http://www.tonation-nsn.gov |
Contact
Please use the following information to get more information about or apply for this job posting.
| Name: | Tacheene, Lacrisha |
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