TEC Data Access Guidance

The Indian Health Service (IHS) is documenting current procedures and providing additional guidance to Tribal Epidemiology Centers (TECs) on identifying and requesting Protected Health Information (PHI) and related data from the IHS when such information is requested for public health activity purposes.

This guidance and related materials will be reviewed and updated as needed to reflect any changes in policy or implementation practices. These documents are designed to provide clarity and transparency for ongoing IHS engagement with TECs on the sharing of IHS data to support their public health activities.

For more information, please email epidata@ihs.gov.

• Procedures and Guidance for Tribal Epidemiology Center Access to Indian Health Service Protected Health Information For Public Health Activities [PDF - 229 KB]
• Appendix A: EDM Database Variable List [PDF - 452 KB]
• Appendix B: PII data elements available to TECs [PDF - 172 KB]
• Appendix C: Tribal Epidemiology Center PHI Request Review Process (Public Health Authority) [PDF - 328 KB]
• Appendix D: Data Use Agreement (DUA) Samples [PDF - 572 KB]
• Appendix E: Sample Authorization Email [PDF - 202 KB]
• Appendix F: Individual Rules of Behavior [PDF - 273 KB]

The IHS Headquarters Office of Public Health Support (OPHS) is the Agency lead and primary point of contact for supporting TEC access to data. TECs should submit all data requests and related correspondence to OPHS via email at epidata@ihs.gov.