Tips for New Program Coordinators
- ADC – Area Diabetes Consultant
- DGM – Division of Grants Management
- FFR – Federal Financial Report
- FY – Fiscal Year
- GMS – Grants Management Specialist
- IHS – Indian Health Service
- NoA – Notice of Award
- RKM – Required Key Measure
- SDPI – Special Diabetes Program for Indians
- SF – Standard Form
- SOS – SDPI Outcomes System
The information on this webpage is intended primarily for SDPI Program Coordinators, but other program staff may find it useful. Review steps below to learn more about and get involved in your SDPI Community-Directed grant.
1. Review your program's Notice of Award (NoA): Find your program's latest NoA issuing new funds to determine the following:
- Find your grant number: Referencing your program's grant number will help you and others find your program more efficiently. This number can be found on the first page upper left hand corner of your NoA.
- Read the entire NoA, including the Terms and Conditions: The Terms and Conditions provide information and requirements about the business and programmatic aspect of the grant.
2. Introduce yourself: Ensure that the following have your contact information:
- Division of Diabetes: The SDPI Team manages the programmatic aspect of your grant including the content of your reports, Best Practices, project narrative of your applications, and this website.
- Area Diabetes Consultant (ADC): ADCs are located in your IHS Area and can provide programmatic and clinical assistance with your grant. Your ADC works more closely with your program so you will want to contact them regarding questions that are more specific to your program. Find your ADC's contact information on the ADC Directory.
- Division of Grants Management (DGM): Manages the business aspect of your grant including content of the standard forms (SF), grants policy, and GrantSolutions. Your latest NoA Terms and Conditions and table below provide contact information for your program's Grants Management Specialist (GMS) or you can call DGM at (301) 443-5204.
|IHS Area||GMS Name||GMS phone|
|Albuquerque, Nashville, Navajo, Phoenix, Tucson||John Hoffman||(301) 443-2116|
|Great Plains, Portland, Oklahoma City||Cherron Smith||(301) 443-2192|
|Alaska, Bemidji, Billings||Patience Musikikongo||(301) 443-2059|
|California and Urban||Pallop Chareonvootitam||(301) 443-2195|
3. Get Access to GrantSolutions: GrantSolutions is a web-based grants management system that will contain your program’s recent applications and NoAs. Check with your program first, then contact Paul Gettys at (301) 443-2114.
4. Get Organized: Follow the steps below to catch up on your program's current status.
- SDPI Required Training: SDPI grantees are required to attend and track trainings specific to the SDPI grant. For questions, email the SDPI Team.
- Due Date Table: Download the SDPI Timetable [PDF – 175 KB] and check with your staff, ADC, and your GMS to be sure your program is current with all required reports/documents.
- Best Practices: Review your current application and get familiar with your program's selected Best Practice for the current budget period.
Please include your name, contact information, program name and grant number (if known) when submitting questions via email.
- For questions about information on this webpage, contact the SDPI Team.
- For questions on grants policy and management, contact your Grants Management Specialist.
- For questions on GrantSolutions electronic application process or trainings, contact Paul Gettys.
- For additional assistance, contact your Area Diabetes Consultant.