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U.S. Department of Health and Human Services
Special Diabetes Program for Indians (SDPI)

SDPI Outcomes System (SOS)

Important SOS Dates for SDPI Grantees
  • 2024 Final Data
    due January 31, 2025 (required)
  • 2025 Baseline Data
    due February 28, 2025 (required)
  • 2025 Mid-Year Data
    due June 30, 2025

WHAT IS THE SOS?

The SOS is a new web-based data system for SDPI Community-Directed Grant programs. Grantees will use this system, to enter, check, and download Required Key Measure (RKM) data for their Target Group for their selected Diabetes Best Practice. They can also run reports of their RKM results.

SOS Login

Account Requests and Information

Each person who needs access to the SOS must have their own account. More than one person from each program can have SOS access.

  • Requirements: To use the SOS, users must have a computer with internet access and an internet browser, such as Microsoft Edge.
  • Instructions: Once logged into the SOS, users will find brief instructions on each page.
  • Request Access: Follow the steps below.
    1. Register for a IHS Web Account, if you do not already have one.
      • The Username and Password for this account are separate from the account you use to log in to your local network.
      • Use the same IHS Web Account for all DDTP Data Systems that you use.
      • If you don't know whether or not you have an IHS Web Account, contact the IHS Web Account Administrators.
    2. Request SOS access. Type in the Username and Password for your IHS Web Account and follow the instructions to request access for your grant program.
    3. Most requests for SOS accounts will be approved in 48 hours or less. You will receive an email message when your request is approved.
    4. Contact the SDPI team if you have any questions or problems.
A woman looking at her monitor.

Login: If you already have an SOS account, click on the button below to log in and/or reset your password. Log in Request Username: Contact the SDPI team if you have an SOS account but do not remember your username.

Login
 

Request Username: Contact the SDPI team if you have an SOS account but do not remember your username.

General Information

Important SOS Dates for SDPI Grantees
  • 2024 Final Data
    due January 31, 2025 (required)
  • 2025 Baseline Data
    due February 28, 2025 (required)
  • 2025 Mid-Year Data
    due June 30, 2025

The SOS is a web-based data system for SDPI Community-Directed grant programs. All programs are required to submit Required Key Measure (RKM) data for their Target Group for their selected Diabetes Best Practice via the SOS. See below for additional information.

Target Group Information

The Target Group is made up of the individuals (members) who will be included in the activities/services a program provides for their selected Diabetes Best Practice. In the Project Narrative for the SDPI grant application, programs provided information about their Target Group, including the anticipated number of members and a brief description. This information must be entered into the SOS before any RKM data can be submitted.

Required Key Measure Data Submission – When

Each Diabetes Best Practice has one Required Key Measure. SDPI grant programs must submit baseline and final RKM data via the SOS for their Target Group. Due dates for 2025 are listed below.

  1. Baseline (Required): Submit by February 28, 2025
  2. Mid-Year (Optional): Submit by June 30, 2025
  3. Final (Required): Submit by January 30, 2026 (based on time period Jan 1 to Dec 31, 2025)

Grantees may also submit RKM data more often, if that is possible and helpful for their program.

Required Key Measure Data Submission – How

RKM data can be submitted into the SOS in three different ways:

SOS Checklists
  1. WebAudit (preferred): Enter or upload individual data into the Diabetes WebAudit and "pull" it into SOS.
  2. Individual: Enter a list of Target Group members and their RKM data into the SOS, which will calculate a numerator and denominator.
  3. Aggregate (least preferred): Enter a numerator and denominator for RKM directly into the SOS. Note: To use this method for your Final RKM data, a waiver will be required.

Additional Information

Detailed information about the SOS will be provided through training webinars. See the SOS training webpage for more information.

Visit the SOS help and support webpage if you have questions or need assistance with any SOS related issues.

Training

Recorded webinars with SOS-specific information are provided below. Visit the SDPI Training webpage for upcoming live webinars and recorded webinars on other SDPI grant-related topics.

Upcoming Webinars

Recorded Webinars

Video thumbnail of SOS Training Webinar

Topic: SOS 2024 Baseline Required Key Measure (RKM) Data Submission and Review – Presentation Exit Disclaimer: You Are Leaving www.ihs.gov  and Demonstration Exit Disclaimer: You Are Leaving www.ihs.gov 
Description: Overview and demonstration of submitting and reviewing RKM in the SOS.
Presenter: Melanie Knight
Recorded: January 23, 2024

Materials: Slides [PDF – 869 KB]

Video thumbnail of SOS Overview – Presentation and Demonstration webinar

Topic: SOS 2023 Final RKM Data Submission and Review Presentation Exit Disclaimer: You Are Leaving www.ihs.gov  and Demonstration Exit Disclaimer: You Are Leaving www.ihs.gov 
Description: Overview and demonstration of submitting and reviewing RKM in the SOS.
Presenter: Melanie Knight
Recorded: December 14, 2023

Materials: Slides [PDF – 483 KB]

Video thumbnail of SOS Overview – Presentation and Demonstration webinar

Topic: Using Electronic Medical Record (EMR) System/WebAudit for SOS RKM Data Submission Exit Disclaimer: You Are Leaving www.ihs.gov 
Description: Overview and demonstration of using your EMR/RPMS to export a file to upload in the WebAudit for collecting/tracking Required Key Measure Data in the SOS.
Presenter: Dorinda Wiley-Bradley
Recorded: October 19, 2023

Materials: Slides [PDF – 2 MB]

Video thumbnail of SOS Overview – Presentation and Demonstration webinar

Topic: Using Individual Entry Tools in the SOS for Tracking Target Group and RKM Data Presentation Exit Disclaimer: You Are Leaving www.ihs.gov  and Demonstration Exit Disclaimer: You Are Leaving www.ihs.gov 
Description: Overview and demonstration of individual tools for collecting/tracking RKM Data in the SOS.
Presenter: Melanie Knight
Recorded: September 28, 2023

Materials: Slides [PDF – 415 KB]

Video thumbnail of SOS Overview – Presentation and Demonstration webinar

Topic: SOS Overview – Presentation Exit Disclaimer: You Are Leaving www.ihs.gov  and Demonstration Exit Disclaimer: You Are Leaving www.ihs.gov 
Description: Overview and demonstration of concepts for collecting/tracking Required Key Measure Data in the SOS.
Presenter: Melanie Knight
Recorded: September 7, 2023

Materials: Slides [PDF – 605 KB]

Help and Support

SOS

For questions and technical support on the SOS, contact the SDPI team. If you would like a member of the team to contact you via phone, please indicate that in your message and provide a phone number.

Diabetes Audit

For questions and technical support on the Diabetes Audit or WebAudit, contact the Audit team. If you would like a member of the team to contact you via phone, please indicate that in your message and provide a phone number.

RPMS/DMS

For questions or support in using the IHS Resources and Patient Management System (RPMS) to conduct an Audit, contact the appropriate Service Desk.