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SDPI Outcomes System (SOS)

 

Important SOS Dates
for SDPI Grantees

  • FY 2017 Baseline data due
    February 28, 2017 (required)
  • FY 2017 Mid-Year data due
    June 30, 2017 (optional)

WHAT IS THE SOS?

The SOS is a new web-based data system for SDPI Community-Directed Grant programs. Grantees will use this system, to enter, check, and download Required Key Measure (RKM) data for their Target Group for their selected Diabetes Best Practice. They can also run reports of their RKM results.

SOS Login

ACCOUNT REQUESTS AND INFORMATION

A woman looking at her monitor.

Each person who needs access to the SOS must have their own account. More than one person from each program can have SOS access.

  • Requirements: To use the SOS, users must have a computer with internet access and an internet browser, such as Internet Explorer.
  • Instructions: Once logged into the SOS, users will find brief instructions on each page.
  • Request Access: Follow the steps below.
    1. Register for an IHS Web Account, if you do not already have one.
      • The Username and Password for this account are separate from the account you use to log in to your local network.
      • Use the same IHS Web Account for all DDTP Data Systems that you use.
      • If you don't know whether or not you have an IHS Web Account, contact the IHS Web Account Administrators.
    2. Request SOS access. Type in the Username and Password for your IHS Web Account and follow the instructions to request access for your grant program.
    3. Most requests for SOS accounts will be approved in 48 hours or less. You will receive an email message when your request is approved.
    4. Contact the SDPI team if you have any questions or problems.

Log in: If you already have an SOS account, click on the button below to log in and/or reset your password. Log in Request Username: Contact the SDPI team if you have an SOS account but do not remember your username.

Log in
 

Request Username: Contact the SDPI team if you have an SOS account but do not remember your username.

GENERAL INFORMATION

 

Important SOS Dates
for SDPI Grantees

  • FY 2017 Baseline data due
    February 28, 2017 (required)
  • FY 2017 Mid-Year data due
    June 30, 2017 (optional)

The SOS is a web-based data system for SDPI Community-Directed grant programs. All programs are required to submit Required Key Measure (RKM) data for their Target Group for their selected Diabetes Best Practice via the SOS. See below for additional information.

Target Group Information

The Target Group is made up of the individuals (members) who will be included in the activities/services a program provides for their selected Diabetes Best Practice. In the Project Narrative for the SDPI FY 2017 grant application, programs provided information about their Target Group, including the anticipated number of members and a brief description. This information must be entered into the SOS before any RKM data can be submitted.


Required Key Measure Data Submission – When

Each Diabetes Best Practice has one Required Key Measure. SDPI FY 2017 grant programs must submit baseline and final RKM data via the SOS for their Target Group.

  1. FY 2017 Baseline (Required)
    • Submit by February 28, 2017
    • Based on the time period Jan 1 to Dec 31, 2016
  2. FY 2017 Mid-Year (Optional)
    • Grantees are encouraged, but not required, to submit
    • Submit by June 30, 2017
    • Based on time period Jan 1 to Jun 30, 2017
  3. FY 2017 Final (Required)
    • Submit by January 31, 2018
    • Based on the time period Jan 1 to Dec 31, 2017

Grantees may also submit RKM data more often, if that is possible and helpful for their program.


Required Key Measure Data Submission – How

RKM data can be submitted into the SOS in three different ways:

SOS Checklists
  1. WebAudit (preferred): Enter or upload individual data into the Diabetes WebAudit and "pull" it into SOS.
  2. Individual: Enter a list of Target Group members and their RKM data into the SOS, which will calculate a numerator and denominator.
  3. Aggregate (least preferred): Enter a numerator and denominator for RKM directly into the SOS. Note: To use this method for your Final RKM data, a waiver will be required.

Additional Information

Detailed information about the SOS will be provided through training webinars. See the SOS training webpage for more information.

Visit the SOS help and support webpage if you have questions or need assistance with any SOS related issues.

TRAINING

Recorded webinars with SOS-specific information are provided below. Visit the SDPI Community-Directed Training webpage for upcoming live webinars and recorded webinars on other SDPI grant-related topics.

Recorded Webinars

Video thumbnail of SOS Training Webinar

Topic: SDPI Required Key Measure (RKM) Data for FY 2016 & 2017
Description: Overview of Required Key Measure (RKM) data requirements and guidance for submitting FY 2016 final and FY 2017 baseline data into the SDPI Outcomes System (SOS).
Presenter: Karen Sheff, MS
Recorded: January 18, 2017
Duration/Breakdown: 1 hour 35 minutes

  • SDPI FY 2016 & 2017 Requirements Recap = 00:02:08
  • RKM Data – When and How = 00:09:54
  • FY 2016 - Final RKM Data = 00:17:35
  • FY 2017 - Baseline RKM Data = 00:23:04
  • Annual Diabetes Audit Requirement – 00:27:56
  • SOS Website Demo = 00:31:22
  • Q&A and Closing = 00:40:23

Materials: Slides
Note: When viewing the recording, to see the presentation full size, click on the four arrows in the upper right-hand corner of the presentation. To re-store, move browser to the upper right-hand corner of the presentation to expose and click on the four arrows again.


Video thumbnail of SOS Training Webinar

Topic: SDPI Outcomes Systems (SOS) FY 2016 Data Submission and Review
Description: Provides guidance on submitting and reviewing FY 2016 Required Key Measure (RKM) data in the SDPI Outcomes System (SOS).
Presenter: Karen Sheff, MS
Recorded: December 13, 2016
Duration/Breakdown: 1 hour 2 minutes

  • Best Practice Requirements Review = 00:03:39
  • Baseline RKM Data Review = 00:11:02
  • Final RKM Data Submission = 00:25:39
  • Questions = 00:33:21
  • SOS Website Demo = 00:52:18
  • Final Q&A and Closing = 00:54:19

Materials: Slides


Video thumbnail of SOS Training Webinar

Topic: SDPI Outcomes System (SOS) Orientation
Description: Provides detailed information about the SOS and a demonstration.
Presenter: Karen Sheff, MS
Recorded: February 10, 2016
Duration: Presentation = 2 hours 37 minutes (Includes Q&A)
Materials: Slides | Transcript [PDF – 504 KB]
Note: The look of the website and links in this recorded webinar and documents may be different than what is on the current web page. Contact the Division of Diabetes with any questions.


Video thumbnail of SOS Training Webinar

Topic: Using RPMS/WebAudit for Tracking Target Group and Required Key Measure (RKM) Data
Description: Provides detailed information about using RPMS/WebAudit to pull data into the SOS with a demonstration.
Presenters: Monica Giotta and Dorothy Russell
Recorded: March 23, 2016
Duration: 1 hour 15 minutes (Demonstration starts at 15 minutes 40 seconds)
Materials: Slides | Transcript [PDF – 372 KB]
Notes: Diagrams, scripts, and tips can be accessed from the recording. The look of the website and links in this recorded webinar and documents may be different than what is on the current web page. Contact the Division of Diabetes with any questions.


Video thumbnail of SOS Training Webinar

Topic: Using Individual Entry Tools in the SDPI Outcomes System (SOS) for Tracking Target Group and RKM Data
Description: Provides detailed information about using the SOS Individual Entry Tools to track Target Group and RKM data with a demonstration.
Presenter: Karen Sheff, MS
Recorded: March 30, 2016
Duration: Presentation = 1 hour 31 minutes (Demonstration starts at 31 minutes 24 seconds)
Materials: Slides | Transcript [PDF – 424 KB]
Note: The look of the website and links in this recorded webinar and documents may be different than what is on the current web page. Contact the Division of Diabetes with any questions.

HELP AND SUPPORT

SOS

For questions and technical support on the SOS, contact the SDPI team. If you would like a member of the team to contact you via phone, please indicate that in your message and provide a phone number.


Diabetes Audit

For questions and technical support on the Diabetes Audit or WebAudit, contact the Audit team. If you would like a member of the team to contact you via phone, please indicate that in your message and provide a phone number.


RPMS/DMS

For questions or support in using the IHS Resources and Patient Management System (RPMS) to conduct an Audit, contact the appropriate Service Desk.